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Course and exam enrolment

You can enrol for courses and exams via uSis or your faculty's education administration office.

Take a look under your faculty or study programme tab for further information. If you have any questions, please contact your education administration office

uSis

Do you have a question about uSis? If so, please consult our FAQs or send a mail to the uSis web editors

Course and exam enrolment

Students plan their individual academic trajectory (that is, the courses that they will take at LUC) with their Academic Advisor. Students keep track of their planning in a document called the Study Plan. The Study Plan is discussed in meetings with the Academic Advisor. Each Academic Advisor will challenge students to reflect upon their choices, stimulate them to try new things and help to ensure that they are composing a trajectory that will 36 not only meet their interests and ambitions, but also the graduation requirements. The Study Advisor also checks the Study Plans of individual students.

Following discussions with their Academic Advisor, students must register their course preferences through the LUC enrolment procedure: students receive an internet link at their Umail accounts which leads them to the course registration site. Here they enter the courses they would like to take as well as back up courses. Students should check if they meet the entrance requirements before selecting a course.

Enrolment deadlines are announced before the start of each semester, and the Academic Advisor and Study Advisor are available to discuss course preferences prior to course allocation. Students have to keep in mind that it is their own responsibility to complete course enrolment. A course schedule and course outlines will be published in time to allow students to choose courses for each semester. Please think carefully about the courses you enter. Although it is possible to change courses in the first week of the block, places are limited and it may not be possible to accommodate your request.

After students register their course preferences through the online survey, LUC will allocate the classes and aim to provide students with their desired and needed courses. For example, if a course is oversubscribed, students in the major to which the course belongs take preference over those doing a minor or taking the course as an elective. Senior students have fewer chances of taking a course at a later date so they get preference over junior students. In the case that first course preferences are unavailable (i.e. oversubscribed), LUC will enrol students in subsequent courses in order of their stated preference (e.g., second, third). Once the allocation process is completed, students will receive an e-mail with their assigned courses. Students will be enrolled in these classes in uSis and in Blackboard by the administration office.

Because of the small-scale and intensive educational model of LUC, in any given block some courses may be oversubscribed. Students should discuss alternatives with their Academic Advisor and rank course preferences properly. Also note that there is often more than one course that can fulfil Major, Minor, and Global Citizenship components of an academic trajectory – flexibility, creativity, and patience may be necessary. Students who wish to be put on the waiting list for an oversubscribed course or, on rare occasions, to amend their course preferences, can contact course.administration@luc.leidenuniv.nl.

Because LUC uses a system of continuous assessment, there are normally no re-sits for failed courses. The only option available to students who failed a course is to repeat the whole course in a subsequent block or semester. If the failed course was an elective, students can also choose to take a different class instead.

Continuous assessment also implies that no single assessment element of a course can count for more than 40% of the final grade, which means that all courses contain at least three distinct assessment elements. The different assessment elements are spread over the entire block or semester. The only exception to the 40% assessment rule is the Capstone thesis.

Instructors are expected to provide grades and formative feedback upon assignments within ten working days. All final grades are published in uSis, the Student Registration System of Leiden University: https://usis.leidenuniv.nl.

Students can find the outline of a course, including the types and dates of assessment elements in the e-prospectus. Prior to the first meeting of the class, the instructor will publish the course syllabus on the course Blackboard site. The course syllabus specifies grade penalties for late submission and/or failure to meet word limits or maximum durations.

Students who require an interim transcript of their examination results can place a request at the Student Information Desk, or by e-mailing course.administration@luc.leidenuniv.nl. While these requests are usually responded to within five working days, transcripts should be requested in good time for purposes of processing and verification.

Course withdrawal

After the first week of the start of a course, students may request to withdraw from the course. Students must show that they have compelling and unforeseen reasons to withdraw, that they are in good academic standing in the course in question at the time the request is submitted, and must provide proof of personal circumstances.

To request a course withdrawal, submit the form and include proof of personal circumstances.

Please note that, should the personal circumstances prevent the student from meeting the Binding Study Advice Requirements for the first and second year of full time study, the student must request the Executive Board of Leiden University to assess the extenuating circumstances. Please see Student Handbook chapter 3.5 for further information.

Form: Course Withdrawal Form

Good academic standing: The student has so far attended classes and has submitted any required work. Students must continue to attend classes until the withdrawal has been approved.

Proof of personal circumstances: An official report from a medical professional or therapist must be provided if the request is made on the basis of medical or psychological reasons. Also the Student Life Counsellors can provide basic statements.

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