Universiteit Leiden

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Limited, safe and responsible reopening of buildings

28 May 2020

The University is preparing for a limited reopening of its buildings to make some on-campus work and teaching possible once again. In this announcement, we provide information on when this will be possible and how we can ensure this is done in the safest way possible.  

For the sake of clarity: with just a few exceptions, working and studying from home will remain the norm, and our teaching and exams will remain online until the end of this academic year (end of August 2020). Read more about how and why we are gradually easing the lockdown in the update from 28 May.  

From 8 June limited number of study places

From 8 June, it will be possible to offer a limited number of study places in the libraries and at some faculty locations. From 8 June, an occupancy of 10% will be permitted, from 15 June 15% and from 22 June 20%. Do be aware therefore that there will be very few study places and that these may fill up quickly. Students can reserve a timeslot through the shared desk reservation system to ensure that arrival and departure times are staggered and that social distancing can be observed. We will post information on how to reserve a timeslot on the student website at the beginning of June. Check the website regularly for updates. The study places will be cleaned frequently. Modifications have also been made to all buildings with study places, including instructions, protective screens and extra hygiene measures to ensure that it is safe to work there. See below for more information on the modifications and extra hygiene measures. 

The library locations will work with the following three timeslots: 

  1. from 10:00 to 14:00 
  2. from 15:00 to 19:00 
  3. from 20:00 to 23:00 

Reservation system

  • Students choose a study area followed by a specific room and study place. 
  • The study places have a number online that corresponds with the number on the table in the study area, just as with seats in a cinema, for instance. 
  • Students reserve a study place in one of the available timeslots (10:00-14:00, 15:00-19:00 and 20:00-23:00). The timeslots for Saturday and Sundays are still to be decided.  
  • Students must respect the timeslots, must not arrive at the location more than 15 minutes in advance and must leave the building immediately at the end of the timeslot. 

The SharedDesk reservation system is used for the following locations: 

  • WSD University Library  
  • Wijnhaven, entire second floor  
  • Faculty of Social and Behavioural Sciences library  
  • Kamerlingh Onnes library  
  • Kamerlingh Onnes restaurant  
  • Plexus  

From 15 June limited on-campus teaching and exams

From 15 June, on-campus teaching and exams will be permitted on a very limited scale. The teaching will be in fixed timeslots for a maximum of 20% of the regular student capacity. 

For the present, on-campus teaching and exams are only possible for: 

  • supervision of final-year students 
  • practicals 
  • supervision of vulnerable students 
  • exams that cannot be held online 

Please note: students will be informed by their degree programme if their teaching or exams will be on campus. 

Modifications to buildings

All buildings have been modified to ensure they are safe for all users:   

  • Information and reception desks have been fitted with protective screens. 
  • Hand sanitisers are available at the entrance to buildings.  
  • There are information signs by the one-way routes, lifts and staircases.  
  • Stickers on doors show the maximum number of students and/or staff per room.  
  • The rooms will be thoroughly ventilated at regular intervals.

Follow the hygiene rules

Do not come to buildings in the event of:  

  • Corona infection (even if only one family member is infected) 
  • Cold symptoms  
  • Fever (you or a family member). You may only return to work if you or your family member have been symptom free for at least 24 hours.  

The following rules apply in the buildings:  

  • Do not shake hands with anyone. 
  • Wash your hands at least six times a day, according to the instructions and using soap and/or hand sanitiser, and at least after: 
    • eating; 
    • going to the toilet; 
    • travelling by public transport. 
  • Sneeze and cough into your elbow. 
  • Bring your own paper tissues and throw these away immediately after use. Then wash your hands.  
  • Keep 1.5m apart from other people.   
  • Clean your own keyboard, mouse and other peripherals. 
  • Do not loan or share materials or other items with others. 
  • Do not use coat stands. 
  • Only sit at the designated places in the lecture halls and study areas. 

Preparation for the 2020-2021 academic year

Once the government gives us more leeway, we will be able to ease the measures further. The experiences of students and staff in the coming period of limited reopening will help us make the best possible start to the 2020-2021 academic year. In the first semester our teaching will probably be on campus where possible and also online. Intensive national discussions are currently being held about this. We will update you as soon as we know more.

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