Universiteit Leiden

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Organisation, Human resources

Vacancy: Two Conference Assistants (Student Assistants)

11 November 2022

The Global Transformations and Governance Challenges (GTGC) programme at Leiden University is inviting applications for two Conference Assistants (0,2 FTE each).

GTGC is looking for two assistants who can help the team with organizing its second international conference that takes place in The Hague on 7-9 June 2023. The aim of the conference is to promote open conversation among various stakeholders to develop innovative, interdisciplinary knowledge and policy to address contemporary global-scale changes (in ecology, economy, geopolitics, technology, etc.). GTGC is looking for two students who are enthusiastic to support this objective. The appointments will run from 9 January to 9 June 2023. For more information about the first edition of the GTGC conference, please see here.

Key Responsibilities

  • Assist with the preparation of the academic programme (e.g. tracking paper submissions; communication with the applicants; helping to organize the academic panels)
  • Support the planning of all aspects of conference logistics (e.g. ordering catering; setting up remote connections; travel and accommodation support for visitors; managing the conference registration list)
  • Support the execution of all aspects of conference logistics (e.g. staffing the registration table; welcoming guests; supporting the catering service; tracking and reporting public engagement)
  • Internal and external communications

Selection Criteria

  • Excellent skills in planning, organizing, and problem solving
  • Excellent interpersonal and communication skills
  • Attention to detail
  • Initiative
  • Team player
  • Flexibility
  • Fluency in English (spoken and written)
  • One of the two candidates should also be fluent in Dutch (spoken and written)
  • Organizational experience is a plus

Detailed Information

  • Job Title: Conference Assistant
  • Appointment type: Student Employee
  • Job Location: The Hague, The Netherlands
  • Number of vacancies: 2
  • Period: 9/1/2023 until 9/6/2023
  • Remuneration: Salary (depending on the academic year) between € 2.402,00 and € 2.611,00 gross per month for a full-time appointment


Please submit your application no later than 25 November 2022 at gtgc-conference@leidenuniv.nl. Please ensure that you attach the following documents:

  • Motivation letter
  • Curriculum vitae

Contact Information

For more information please contact the GTGC Conference team at gtgc-conference@leidenuniv.nl.

Apply now

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