Universiteit Leiden

nl en


Two Conference Student Assistants (0,2 FTE each)

19 September 2023

The Global Transformations and Governance Challenges (GTGC) programme at Leiden University is inviting applications for

Two Conference Assistants (0,2 FTE each)

GTGC is looking for two postgraduate conference assistants (MA / MSc or PhD level) who can help the team with organizing its third international conference that takes place in The Hague on 5-7 June 2024. The aim of the conference is to promote open conversation among various stakeholders to develop innovative, interdisciplinary knowledge and policy to address contemporary global-scale changes (in ecology, economy, geopolitics, technology, etc.). GTGC is looking for two students who are enthusiastic to support this objective. The appointments will run from 15 November 2023 to 7 June 2024. For more information about the first and second editions of the GTGC conference, please see here and here

Key Responsibilities

• Assist with the preparation of the academic programme (e.g. tracking paper submissions; communication with the applicants; helping to organize the academic panels)
• Support the planning of all aspects of conference logistics (e.g. ordering catering; setting up remote connections; travel and accommodation support for visitors; managing the conference registration list)
• Support the execution of all aspects of conference logistics (e.g. staffing the registration table; welcoming guests; supporting the catering service; tracking and reporting public engagement)
• Internal and external communications

Selection Criteria

• MA / MSc student or PhD Candidate
• Excellent skills in planning, organizing, and problem solving
• Excellent interpersonal and communication skills
• Attention to detail
• Initiative
• Team player
• Flexibility
• Organizational experience is desirable
• Fluency in English (spoken and written)
• For one of the two candidates, Dutch proficiency would be a plus

Detailed Information

• Job Title: Conference Assistant
• Appointment type: Student Employee
• Job Location: The Hague, The Netherlands
• Number of vacancies: 2
• Period: 15/11/2023 until 7/6/2024
• Remuneration: salary of € 2.611,00 gross per month based on a full-time appointment


Please submit your application no later than 9 October 2023, 17.00h to gtgc@leidenuniv.nl. Please ensure that you upload the following documents:
• Motivation letter
• Curriculum vitae

Contact Information

For more information please contact the GTGC Conference team at gtgcconference@leidenuniv.nl.

This website uses cookies.