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Finding and arranging

How can you find an internship or research project and what arrangements do you need to make?

Under the faculty or study programme tab you can read more about how to find and arrange an internship or research project. Information sessions take place on a regular basis. These can be found in the agenda.

If you have any questions please contact your internship and/or research coordinator.

Internship information meetings

For some programmes, additional conditions apply with regards to internships. Please check the overview in the third tab. If your programme is not on the list, there are no additional conditions other than those of the faculty.

During the internship information meetings, the internship coordinator will provide information about the internship in the bachelor's programme and in the master's programme. Students who have done an internship before will tell you about their experiences. If you wish to attend an internship information meeting, see the agenda for further information.

Internship manual

In Regulation for internships as part of Bachelor’s programmes and Regulation for internships as part of Master’s programmes you can find all information with regards to the standards set by the Faculty of Humanities for your internship (individual internship assignment, grading and responsibilities of the student.

As part of your Bachelor’s, Master’s or Research Master’s programme you have the option of following an internship. Under the supervision of one of the Faculty’s lecturers (the internship lecturer) and a staff member from your internship organisation (the internship supervisor), you spend some time working for a company or organisation. The work you perform there should be in line with what you have learned as part of your study programme and it should contribute to the work of the internship organisation. In addition, you are required to spend some of your time at the internship organisation conducting your own internship assignment, the results of which are expressed in the final product you agree on beforehand. 

The position of the internship within the curriculum depends on your study programme. Please refer to the e-Prospectus or your coordinator of studies.

  • You are responsible for finding an internship yourself. You can ask Student Career Service for assistance with for instance orientation, possible internship vacancies, cv and application letter. For an appointment, please call 071 527 22 35 or come to the LIPS desk next to the entrance of the Lipsius building during 10h and 12h (closed on Fridays). For more information about how to find an internship, see flow model 'looking for an internship'
  • Check out the flow model 'found an internship, what next?

The Internship coordinators can help you find an internship position and coach you through the job application procedure. They have office hours for which you can make an appointment. They read the first version of your internship plan before it is sent to the Board of Examiners and sign the internship agreement on behalf of the Faculty. They are also the people to whom you hand in your internship report and evaluation at the end of your internship.

  • Mr. Atse Fokkens BA,  internship coordinator, career advisor  
    Leiden, Lipsius, Student Information Desk: Tuesday and Thursday  
  • The Hague, Wijnhaven, room 5.05: Monday and Friday
  • Ms. Barbara Sumer MA, internship coordinator 
    Available for consultation Wednesdays, 2 pm to 4 pm and Thursdays, 11 am to 12 pm.
  • Ms. Loes Nordlohne Msc, career advisor 
    Available for consultation on Tuesdays, Wednesdays and Thursdays, 2 pm to 3 pm. 
  • Ms. Michelle van der Voort, secretary 

Opening hours (secretary's office): Mondays, Wednesdays and Thursdays 9.00-17.00 hours. 

Please call 071-527 2235 to make an appointment.

Internships: A step-by-step guide

For some programmes, additional conditions apply with regards to internships that are part of your programme (extra-curricular internships only need to fulfil the faculty’s conditions). Please check the third tab on top of the page (next to 'Humanities'). If there is no third tab, your programme has no additional conditions other than those of the faculty.

You found an internship, congratulations! Notify the Student Career Service by e-mail.

  • Approach a lecturer from your department to be your internship lecturer. Choose a lecturer who in your opinion has most extensive knowledge of the field of your internship.

N.B.: Some study programmes or minors appoint fixed internship lecturers. You are then not free to choose the lecturer yourself. For more information, consult the e-prospectus or discuss this matter with your study coordinator.

The internship plan describes your internship assignment and all other aspects relating to the internship.

Get started!

  1. First write an internship plan. Discuss your individual internship assignment beforehand with the internship organisation. Make sure your internship plan describes the internship assignment you will be performing clearly.
  2. Send the draft to the Career Service for their feedback
  3. Get the final version signed by the internship lecturer, the internship supervisor and yourself. Send it to the Career Service at the latest ten working days before the starting date (for internships starting in January, August and September different deadlines apply. They will submit it to the Board of Examiners, who officially approves the internship. Your internship can only start after their approval.

Internship assignment

Every internship includes an internship assignment on academic level, for example a research component or an independently conducted project. You should have complete ownership over this assignment. The internship assignment is formulated in consultation with the internship organisation.

Learning objectives

In the internship plan you describe your learning objectives. The learning objectives listed below are very general but can give you a general idea:

  • Increased knowledge and understanding of your own field
  • Applying and extending the skills acquired in your study programme in a specific professional context
  • Developing and improving competences that are relevant to your future career and preferably related to your study programme
  • Collecting and analysing data and/or sources that can be used to reach a conclusion based on scientific, social and/or ethical aspects
  • Applying and extending the communication skills required to communicate knowledge and ideas to specialist and non-specialist audiences
  • The ability to collaborate with others by clearly defining the contribution of your own field in solving a specific problem (scientific or other)
  • Orientation or familiarisation in future professional field
  • Becoming familiar with working within a professional environment
  • Forming professional contacts that may contribute to a smoother transition from study to labour market

Your internship plan should include a justified selection from these learning objectives. Select aspects that you find important and that you wish to focus on in your internship. The idea is that you use this list of abstract learning objectives to create some personal, concrete and clearly formulated learning objectives to include in your internship plan.

An internship as part of your programme

It is important that your internship fits into the bigger picture of your programme. Make sure that this is clear from your internship plan. There are two possibilities (both require approval from the board of examiners!): 

  • As compulsory component of the main curriculum. As an elective in the Bachelor or an optional course in the Master. If this is an individual elective component (and not an internship that is embedded in a university minor), the Board of Examiners needs to see how you will fill the rest of your electives. The Course and Examination Regulation (OER) demands that your electives match the rest of the curriculum in terms of contents and level. In the case of internships it is not always obvious how to construct them as a coherent 30 EC package worth of electives, which is why Boards of Examiners are often prepared to be more flexible with the requirements.
  • As an extra-curricular component.

Internship within Leiden University

It is possible to do an internship at Leiden University. In all cases this will be a research internship and not for instance teaching. With your research you participate to a larger research from one of your lecturers, so your own ‘product’ can be examined. The lecturer/researcher is your internship supervisor from the organisation, another lecturer will act as supervisor from university and examine you.

An internship is not part of your thesis!

An internship is not an internal or external thesis research study. An internship is a separate component of the programme with fixed guidelines and specific learning objectives. You can in some cases use the results of your internship research as one of the sources for your Bachelor’s final essay or Master’s thesis. The internship is assessed separately from the final essay or thesis according to specific internship guidelines. The study credits you earn with an internship cannot be reused (partially or fully) as part of your final essay or thesis.

Interim Evaluation

If your internship takes place in the Netherlands, the internship lecturer of your study programme will come and visit you once at your internship organization (in the second half of your internship). This visit should include an interview between your internship supervisor,  your internship lecturer and yourself. If your internship takes place abroad, this is of course not possible. In that case your internship supervisor and internship lecturer will discuss your progress with you at least once by telephone, Skype or e-mail.

Before your internship can start, it has to be approved by the Board of Examiners of your study programme (or in the case of university minors by the Board of Examiners responsible for the minor in question). The Board of Examiners assesses the suitability of your internship on the basis of your internship plan, which is already signed and approved by the internship lecturer, internship supervisor and internship coordinator.

Note that your internship plan should be submitted to the Board of Examiners in timely fashion. This means that you should hand in the internship plan to the internship coordinator no later than ten working days before the start of your internship, so that your plan can be submitted for approval to the Board of Examiners. The Board of Examiners guarantees that it will reach a decision no later than two weeks after receiving an internship plan.

Pay attention: Be in time with your internship plan!

If the Board of Examiners does not approve your internship plan or requests that you modify the plan before starting, you might be facing a problem. This is your own responsibility. The internship can only start once it has been approved by the Board of Examiners.

Different deadlines

During holidays and after holiday periods 
The deadlines for internships that start during or after the vacation periods are as follows:

  • For internships that start in July, August and September: the internship plan should be submitted to the Board of Examiners before 1 July.
  • For internships that start in January: the internship plan should be submitted to the Board of Examiners before 1 December.

In exceptional cases, permission may be granted to deviate from these deadlines. 

Last-minute internships 
If exceptional circumstances mean that your internship really has to start within ten working days of you obtaining the position, and it is not possible to postpone the start date to a later date, the following procedure applies: 

  • Within two days of finding out that you have been accepted, report the internship, including start and end date, by e-mail to Student Career Service.
  • Within one week of this announcement, hand in the final version of your internship plan to Student Career Service, including all required signatures.

If this procedure is followed correctly, the start date of your internship will remain the same and the EC credits will count from this date onwards.

Pay attention: Internship agreement is obligatory!

We strongly advise you to get an internship agreement to define under which conditions you will join the organization during your internship. If the internship organization has its own internship agreement, you can send it to the Career Service before signing so they can check the content for you. 

The Student Career Service will formulate an internship agreement. More information.

This agreement can only be signed once the Board of Examiners has approved your internship. The internship coordinator signs the agreement on behalf of the faculty. You should hand in a copy of this agreement, signed by you and your internship supervisor, to Student Career Service.

You can find more information on Internships Abroad.

At the end of your internship you write an internship report. One of the appendices to this report is the final product of the internship assignment you completed during your internship.

Content of the internship report

The internship report should include the following components:

  • A description of your internship activities
  • A description of the department and/or organization
  • A reflection on the learning objectives defined beforehand
  • A reflection on a follow-up study programme (in particular in the case of an internship during the bachelor’s phase) and your future career
  • A reflection on your own knowledge, skills and competences with respect to the labour market
  • A reflection on your personal development

Handing in your internship report

  • Send your internship report and your internship assignment to your internship supervisor. The final deadline for handing in your internship report is 15 days after the last day of your internship
  • You will be informed of your internship grade in the course of an interview with your internship lecturer. Your grade is based upon your internship report and the evaluation from your internship supervisor.

Final evaluation and assessment

In order to successfully complete your internship, you must obtain a pass for your internship report (including all appendices) and your functioning during the internship. If your lecturer awards you a fail for the internship report, you will be given a single opportunity to revise this component based on your internship lecturer’s feedback. Your grade will be registered as ‘fail’ in uSis. You can revise your report, which then counts as a resit. The second version of your report should be handed in within 15 days. If you are once again awarded a fail or if you fail to hand in the second version in time, you will be awarded a ‘fail’ for your internship. 

Once your internship lecturer approves the internship report and assesses your internship, you send your internship report and the completed ‘internship evaluation form (student) to Student Career Service. You should also send the final version of your internship report to your internship supervisor at the internship organisation.

At the final meeting with your internship lecturer he/she will give you a grade for your internship. The following aspects will be part of the evaluation

  1. Communication; your communication before, during and after your internship with your internship lecturer as your internship supervisor.
  2. Preparation of the internship: the preparation of the internship plan and other activities.
  3. Performance during your internship: based upon the evaluation of your internship supervisor, the updates you have sent your internship lecturer during your internship and the assessment of your work during the visit of the internship lecturer to the organisation (or phone call when you do an internship abroad).
  4. Internship report: the content and quality of the internship report.
  5. Final product: the quality of the final product that you have produced during your internship and its description.

In the course of your internship you may decide that you would like to extend your internship and that you would like to obtain additional study credits for doing so. In that case you should submit a separate request to this effect to the Board of Examiners.

  • This request, which forms an appendix to the internship plan, should be submitted to the Board of Examiners via the Student Career Service no later than three weeks before the start of the desired extension period.
  • This request should specify your reasons for requesting an extension. An extension of the internship can only be granted on content-related grounds (for instance because you need more time to complete your research or because a project you are involved in is not yet completed). Additional EC credits for a longer internship can be added to your diploma supplement as extra-curricular components. This is something that the Board of Examiners decides.
  • Your request for an extension should be submitted to the Board of Examiners via the same procedure as your original internship plan and it should include the same signatures.

The Internship coordinators can help you find an internship position and coach you through the job application procedure. They have office hours for which you can make an appointment. They read the first version of your internship plan before it is sent to the Board of Examiners and sign the internship agreement on behalf of the Faculty. They are also the people to whom you hand in your internship report and evaluation at the end of your internship.

  • Mr. Atse Fokkens MA,  internship coordinator, career advisor  
    Leiden, Lipsius: Tuesday and Thursday  

The Hague, Wijnhaven: Monday and Friday

  • Ms. Barbara Sumer MA, internship coordinator 
    Monday, Wednesday and Thursday
  • Ms. Michelle van der Voort, secretary 

Walk-in hours: Mondays to Thursdays 10.00-12.00 hours at the LIPS desk next to the Student administration.

For individual appointments please call 071-527 2235. Monday to Friday from 9.00 to 17.00.

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