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Finding and arranging

How can you find an internship or research project and what arrangements do you need to make?

Under the faculty or study programme tab you can read more about how to find and arrange an internship or research project. Information sessions take place on a regular basis. These can be found in the agenda.

If you have any questions please contact your internship and/or research coordinator.

Internship information meetings

For some programmes, additional conditions apply with regards to internships. Please check the overview in the third tab. If your programme is not on the list, there are no additional conditions other than those of the faculty.

During the internship information meetings, the internship coordinator will provide information about the internship in the bachelor's programme and about the possibilities to do an internship in the master's programme. Students who have done an internship before will tell you about their experiences. If you wish to attend an internship information meeting, see the agenda for further information.

Internship manual

As part of your Bachelor’s, Master’s or Research Master’s programme you have the option of following an internship. Under the supervision of one of the Faculty’s lecturers (the internship lecturer) and a staff member from your internship organisation (the internship supervisor), you spend some time working for a company or organisation. The work you perform there should be in line with what you have learned as part of your study programme and it should contribute to the work of the internship organisation. In addition, you are required to spend some of your time at the internship organisation conducting your own internship assignment, the results of which are expressed in the final product you agree on beforehand. 

The position of the internship within the curriculum depends on your study programme. Please refer to the e-Prospectus or your coordinator of studies.

As part of your Bachelor’s, Master’s or Research Master’s programme you have the option of following an internship. Under the supervision of one of the Faculty’s lecturers (the internship lecturer) and a staff member from your internship organisation (the internship supervisor), you spend some time working for a company or organisation. The work you perform there should be in line with what you have learned as part of your study programme and it should contribute to the work of the internship organisation. In addition, you are required to spend some of your time at the internship organisation conducting your own internship assignment, the results of which are expressed in the final product you agree on beforehand. 

The position of the internship within the curriculum depends on your study programme. Please refer to the e-Prospectus or your coordinator of studies.

The Internship coordinators can help you find an internship position and coach you through the job application procedure. They have office hours for which you can make an appointment. They read the first version of your internship plan before it is sent to the Board of Examiners and sign the internship agreement on behalf of the Faculty. They are also the people to whom you hand in your internship report and evaluation at the end of your internship.

  • Mr. Atse Fokkens BA,  internship coordinator, career advisor  
    Leiden, Lipsius, Student Information Desk: Tuesday and Thursday  
  • The Hague, Wijnhaven, room 5.05: Monday and Friday
  • Ms. Barbara Sumer MA, internship coordinator 
    Available for consultation Wednesdays, 2 pm to 4 pm and Thursdays, 11 am to 12 pm.
  • Ms. Loes Nordlohne Msc, career advisor 
    Available for consultation on Tuesdays, Wednesdays and Thursdays, 2 pm to 3 pm. 
  • Ms. Michelle van der Voort, secretary 

Opening hours (secretary's office): Mondays, Wednesdays and Thursdays 9.00-17.00 hours. 

Please call 071-527 2235 to make an appointment.

Internships: A step-by-step guide

For some programmes, additional conditions apply with regards to internships. Please check the third tab on top of the page (next to 'Humanities'). If your programme is not on the list, there are no additional conditions other than those of the faculty.

Once you have found an internship position you need to do the following:

  • Notify the Student Career Service by e-mail.
  • Approach a lecturer from your department to ask whether he or she will agree to be your internship lecturer. Choose a lecturer who in your opinion has most extensive knowledge of the field of your internship.

N.B.: Some study programmes or minors appoint fixed internship lecturers. You are therefore not free to choose the lecturer yourself. For more information, consult the e-prospectus or discuss this matter with your study coordinator.

The internship plan describes your internship assignment and all other aspects relating to the internship.

Get started!

  1. First of all formulate a draft internship plan. Discuss your individual internship assignment beforehand with the internship organisation and your internship lecturer. Make sure your internship plan describes the internship assignment you will be performing clearly.
  2. Before your internship can start, your internship plan has to be signed by you, the internship lecturer, the internship supervisor and –finally- the faculty internship coordinator.
  3. It will then be sent by the Student Career Service to the Board of Examiners, who officially approves the internship. Then and only then can you start your internship.

Internship assignment

Every internship includes an internship assignment on academic level, for example a research component or an independently conducted project. The internship assignment is formulated in consultation with the internship institution and the internship lecturer. The internship institution should offer you the opportunity to spend some time completing your internship assignment and internship report.

Learning objectives

Every student has his/her own reasons for wanting to follow an internship, such as orientation towards the labour market or learning to apply the knowledge and/or skills acquired during his/her studies. The learning objectives listed below are very general.

  1. Increased knowledge and understanding of your own field
  2. Applying and extending the skills acquired in your study programme in a specific professional context
  3. Developing and improving competences that are relevant to your future career and preferably related to your study programme
  4. Collecting and analysing data and/or sources that can be used to reach a conclusion based on scientific, social and/or ethical aspects
  5. Applying and extending the communication skills required to communicate knowledge and ideas to specialist and non-specialist audiences
  6. The ability to collaborate with others by clearly defining the contribution of your own field in solving a specific problem (scientific or other)
  7. Orientation or familiarisation in future professional field
  8. Becoming familiar with working within a professional environment
  9. Forming professional contacts that may contribute to a smoother transition from study to labour market

Your internship plan should include a justified selection from these learning objectives. Select aspects that you find important and that you wish to focus on in your internship. The idea is that you use this list of abstract learning objectives to create some personal, concrete and clearly formulated learning objectives to include in your internship plan.

An internship as part of your programme

It is important that your internship fits into the bigger picture of your programme. Make sure that this is clear from your internship plan. There are three possibilities: 

  • As a component of the main curriculum. The internship must be approved by the Board of Examiners.
  • As a component of the discretionary space in the bachelor or an optional course in the Master. If this is an individual elective component (and not an internship that is embedded in a university minor), the Board of Examiners will want to see not only the internship proposal but also a proposal for how you will fill the rest of your electives. The Course and Examination Regulation (OER) demands that your electives match the rest of the curriculum in terms of contents and level. In the case of internships it is not always obvious how to construct them as a coherent 30 EC package worth of electives, which is why Boards of Examiners are often prepared to be more flexible with the requirements.
  • As an extra-curricular component. This too requires the approval of the Board of Examiners.

Internship within Leiden University

It is possible to do an internship at Leiden University. In all cases this will be a research internship and not for instance teaching. With your research you participate to a larger research from one of your lecturers, so your own ‘product’ can be examined. The lecturer/researcher is your internship supervisor from the organisation, another lecturer will act as supervisor from university and examine you.

An internship is not part of your thesis!

An internship is not an internal or external thesis research study. An internship is a separate component of the programme with fixed guidelines and specific learning objectives. You can in some cases use the results of your internship research as one of the sources for your Bachelor’s final essay or Master’s thesis. The internship is assessed separately from the final essay or thesis according to specific internship guidelines. The study credits you earn with an internship cannot be reused (partially or fully) as part of your final essay or thesis.

Interim Evaluation

If your internship takes place in the Netherlands, the internship lecturer of your study programme will come and visit you once at your internship institution (in the second half of your internship). This visit should include a progress interview between yourself, your internship supervisor and your internship lecturer. If your internship takes place abroad, this is of course not possible. In that case your internship supervisor and internship lecturer will discuss your progress with you at least once by telephone, Skype or e-mail. If any problems arise, you should in the first instance try to solve them with your internship supervisor at your internship location and your internship lecturer. You can also always contact the faculty internship coordinator.

Before your internship can start, it first has to be approved by the Board of Examiners of your study programme (or in the case of university minors by the Board of Examiners responsible for the minor in question). The Board of Examiners assesses the suitability of your internship on the basis of your internship plan, which is already signed and approved by the internship lecturer, internship supervisor and internship coordinator.

Note that your internship plan should be submitted to the Board of Examiners in timely fashion. This means that you should hand in the internship plan to the faculty internship coordinator no later than two full weeks before the start of your internship, so that your plan can be submitted for approval to the Board of Examiners no later than two weeks before the intended start date of your internship. The Board of Examiners guarantees that it will reach a decision no later than two weeks after receiving an internship plan. This means that if your internship plan is submitted to the Board of Examiners two weeks before the planned start of your internship you may only hear about the Board’s decision on the planned start day of your internship.

Pay attention: Be in time with your internship plan!

If the Board of Examiners does not approve your internship plan or requests that you modify the plan before starting, you will be facing a problem. This is a risk that falls under your responsibility. The internship can only start once it has been approved by the Board of Examiners. Internship plans that are handed in after the start date of the internship will not be handled. 

If the Board of Examiners first rejects your internship plan but then approves it following your revisions the study credits will count from the start date of your internship, on condition that you submit your rewritten internship plan before the start of the internship. If you only hand in your rewritten plan to the Board of Examiners after the start of the internship, the study credits will only start to count from the moment the Board of Examiners approves the internship.

Different deadlines

During holidays and after holiday periods 
In principle the deadlines for internships that begin during or after the vacation periods are as follows:

  • For internships that start in July, August and September: the internship plan should be approved by the Board of Examiners before 1 July.

  • For internships that start in January: the internship plan should be approved by the Board of Examiners before 1 December.

In exceptional cases, permission may be granted to deviate from these deadlines. 

Last-minute internships 
If exceptional circumstances mean that your internship really has to start within two weeks of your obtaining the position, and it is not possible in consultation with your internship institution to shift the start date to a later date, the following procedure applies: 

  • Within two days of finding out that you have been accepted, report the internship, including start and end date, by e-mail to Student Career Service.
  • Within one week of this announcement, hand in the final version of your internship plan to Student Career Service, including all required signatures.

If this procedure is followed correctly, the start date of your internship will remain the same and the EC credits will count from this date onwards. Internship plans that are handed in later will not be handled by the Board of Examiners.

Pay attention: Internship agreement is obligatory!

Before your internship starts, an internship agreement specifying your rights and obligations has to be signed by you, the internship organisation, and the Faculty. If the internship organisation has its own internship agreement, this is the form you should use. 

  • Make sure that the faculty internship coordinator checks your internship agreement first. If the internship organisation does not have its own internship agreement, the Student Career Service will formulate an internship agreement. More information.
  • This agreement can only be signed once the Board of Examiners has approved your internship. The faculty internship coordinator signs the agreement on behalf of the faculty. You should hand in a copy of this agreement, signed by you and your internship supervisor, to Student Career Service.

You can also choose to follow an internship abroad. Internships abroad are subject to the same requirements and procedures as internships in the Netherlands. In the case of internships abroad, the Faculty places particular emphasis on safety.

You can find more information on Internships Abroad.

At the end of your internship you are expected to write an internship report. One of the appendices to this report is the final product of the internship assignment you completed during your internship. Writing the internship report forms part of your internship and falls under the internship period. This means that the internship institution should give you time during your internship to conduct your own research and write your internship report.

Content of the internship report

The internship report should include the following components:

  • A description of your internship activities
  • A description of the department and/or organisation
  • A reflection on the learning objectives defined beforehand
  • A reflection on a follow-up study programme (in particular in the case of an internship during the bachelor’s phase) and your future career
  • A reflection on your own knowledge, skills and competences with respect to the labour market
  • A reflection on your personal development

Handing in your internship report

  • Once you have completed your internship report and a report of your research activities, ask your internship supervisor to read these documents.
  • If your internship supervisor agrees with the content, you can hand in your report to your internship lecturer.
  • The final deadline for handing in your internship report is 15 days after the last day of your internship, unless you have made other agreements in your internship plan. Following this period, your report will not be handled (which also means that you will not be awarded any EC credits for your internship), unless the Board of Examiners grants you permission to hand in the internship report later.
  • Your internship lecturer will correct your report within 15 days. If he or she is unable to do so you will be informed of this fact as soon as possible by the internship lecturer.
  • You will be informed of your internship grade in the course of an interview with your internship lecturer. This interview is based on your internship report (including appendices) and the assessment by your internship supervisor of your performance at your workplace. To this end, the internship lecturer completes a standard form on the basis of the information obtained during your final interview at the internship location, and subsequently sends this form to your internship lecturer. The assessment of your performance by your internship supervisor counts towards your final assessment.

Final evaluation and assessment

In order to successfully complete your internship, you must at least obtain a pass for your internship report (including all appendices) and your functioning during the internship. If your lecturer awards you a fail for the internship report, you will be given a single opportunity to revise this component based on your internship lecturer’s feedback. Your grade will be registered as ‘fail’ in uSis. You can revise your report, which then counts as a resit. The second version of your report should be handed in within 15 days. If you are once again awarded a fail or if you fail to hand in the second version in time, you will be awarded a ‘fail’ for your internship. 

Once your internship lecturer approves the internship report and assesses your internship, you can hand in your internship report and the completed ‘internship evaluation form (student)’ to SCS. You should also send the final version of your internship report to your internship supervisor at the internship organisation.

In the course of your internship you may decide that you would like to extend your internship and that you would like to obtain additional study credits for doing so. In that case you should submit a separate request to this effect to the Board of Examiners.

  • This request, which forms an appendix to the internship plan, should be submitted to the Board of Examiners via the SCS no later than three weeks before the start of the desired extension period.
  • This request should specify your reasons for requesting an extension. An extension of the internship can only be granted on content-related grounds (for instance because you need more time to complete your research, or because a project you are involved in is not yet completed). Additional EC credits for a longer internship can be added to your diploma supplement as extra-curricular components. This is something that the Board of Examiners decides.
  • Your request for an extension should be submitted to the Board of Examiners via the same procedure as your original internship plan and it should include the same signatures.