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University & faculty councils and programme bodies

The University Council and faculty councils are democratically elected co-participation bodies that represent both the students and staff of the university and its faculties. Co-participation also takes place at departmental level through departmental committees and administrative bodies.

The role of the University Council is to critically observe and advise the Executive Board and, when applicable, to assist the board with important decisions. The powers of the University Council are laid down in the Higher Education and Research Act (WHW) and the University Council Regulations (both only available in Dutch).

The Leiden Model

The ‘Leiden’ co-participation model is typified by the importance attributed to the opinion of the University Council in all matters, regardless of the council’s formal authority in that area. A great effort is always made to reach a consensus.

Rights of the University Council

Right of consent  

The Executive Board must always obtain the consent of the University Council in decisions concerning:

  • the institutional plan
  • the design of quality assurance systems
  • the main points of the budget

Advisory rights 

The Executive Board requests advice from the University Council in all decisions concerning:  

  • the status of the university and the smooth running of university affairs
  • policies relating to the establishment of private companies and holding companies
  • models for Course and Examination Regulations (OER in Dutch)

Right of initiative 

In addition to the above-mentioned ‘reactive’ tasks carried out in response to proposed decisions by the Executive Board, the University Council also has the right to bring matters to the attention of the Board on its own initiative. This occurs on a regular basis.

The agenda, dates and minutes of University Council meetings and University Council Executive Board meetings can be found in the organisational structure.

Members of the University Council

The University Council presently comprises sixteen members, eight of whom are staff delegates and eight of whom are student delegates. The council is supported in its work by a registrar and chairperson.

For more information on the members of the University Council please see the organisational structure.

Playing a role in co-participation

Would you like to play an active role in co-participation at Leiden University? Read more about student participation in co-participation bodies at the university.

University Council committees

To help in the preparation of dossiers for large and/or time-consuming issues the University Council has set up three committees: Personnel, Student Affairs and Internationalisation; Education and Research; and Finances & Housing. Each council member takes a seat on one of these committees.

Chairperson

Each committee has a chairperson who has been selected by the University Council. The chairperson is responsible for leading meetings, drawing up the committee’s advice to the Executive Board and developing procedures for certain dossiers, in collaboration with the Executive Board’ chairperson and registrar. The chairperson also maintains contact with students and staff and acts as spokesperson during consultation meetings with the Executive Board.

Committee for Personnel, Student Affairs and Internationalisation (PS&I)

The PS&I committee is responsible for preparing dossiers concerning the position of personnel and students at Leiden University, as well as developments in the area of internationalisation.

Committee for Education and Research (E&R)

The E&R committee is responsible for preparing dossiers concerning education and research in the broad sense of the words. This encompasses academic achievement, the study programmes offered, policies on research and educational quality, excellence programmes, profile areas and other related topics.

Committee for Finances & Housing (F&H)

This committee is responsible for preparing managerial financial reports, the university  budget, the framework memorandum and dossiers concerning real estate and housing.

For information on the composition of the University Council please see our organisational structure.

Faculty of Archaeology student participation

The Faculty of Archaeology has various councils and committees that advise and decide on all the issues involving the Faculty.

The education programme and its content is one of these matters. Consultations are held at various levels about how the programme can be evaluated and subsequently improved. The Faculty feels that it is important that issues affecting students are also clarified at management level. 

Many students are not currently aware that any ‘complaints’ they have about the education programme can actually be turned into improvements. For this purpose, the faculty has so-called participation bodies. These bodies have student representatives who contribute to education-related issues. 

In order to know what is going on, students must provide these student representatives with information. Below, we will briefly explain how students can make their comments and any complaints about the education programme known to these representatives

Education Committee (opleidingscommissie)

The Faculty of Archaeology has one Education Committee.

The programme committee represents the interests of the students. It advises the Faculty Board about all aspects of the studies, e.g. programmes, timetables, study load, etc. The committee works on the quality assurance system of the faculty's programmes. Half of the members of the committee are students. The directors of the Undergraduate School and Graduate School are also members.

Members

Staff members:

  • dr. ir. M.J. Driessen
  • dr. M.H. Field
  • mw dr. J.J. Stöger
  • vacature

Students:

  • I. van den Brink
  • R.G. Granleese
  • Y.J. Beets
  • C. den Engelsman

Meeting dates

  • Tuesday January 31, 17.00h
  • Tuesday February 28, 17.00h
  • Tuesday March 28, 17.00h
  • Tuesday May 2, 17.00h
  • Tuesday May 30, 17.00h

See for more information the Education Committee's website.

Faculty council

The Faculty Council is the main consultation and advisory body within the Faculty of Archaeology and plays an intermediary role between different segments of the organization of the Faculty. The Council has rights of approval and advice on a variety of issues concerning the Faculty. Its members  also act as representatives for students and staff as well as providing critical feedback on policies and decisions from the Faculty and University Board. Do you have an idea or suggestion to improve our faculty? Or do you have a complaint and are you unsure who to approach? Please do not hesitate to contact one of the members of the Faculty Council!

Composition

The Faculty Council consists of six members of the faculty: three staff members (including research, support and managerial staff), and three students. The staff representatives are elected for two years, students for one year.

Staff
 

Students

Assessor

There is also a student representative in the faculty board, where all the decisions are finally taken: the assessor. The assessor is responsible for ensuring that the voice of the students is heard in the board meetings. He/she does this in consultation with various bodies, including the OLC and FR, as well as with assessors from the other faculties (LAssO), study association L.A.S. Terra and of course the students themselves. 

If a student has any questions/complaints/comments about the programme or the faculty in general and does not receive a response from the OLC or the FR, the student can contact the assessor. 
The assessor is also available for urgent issues: in contrast to the OLC and FR, which may only meet once a month, the assessor has weekly consultations and can therefore often take action faster.

Stefan Weijgertse
assessor@arch.leidenuniv.nl 
Van Steenis building
Room 2.13

Surveys and Cohort evaluations

Besides students approaching the above people directly, the OLC and the assessor also seek information from students relating to the education programme. The surveys which most students will be aware of are an important tool in this respect. The OLC receives these surveys and evaluates them, after which it advises the lecturer concerned. 

Furthermore, at the end of each term, cohort evaluations are organised during which student representatives consult all the students from a particular study year to evaluate the education from the last 2 blocks. 
The results are used to plan the next academic year. The results from the surveys and consequent action points are also discussed during the cohort evaluations. 

In order to get a good impression of the students’ opinion, it is important that the surveys are completed seriously and by all students. If this does not happen, a distorted picture of the general opinion is created and the results cannot be used. The same applies to attendance at the cohort evaluations.