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Scholarship

Erasmus+ for Traineeships

You can apply for an Erasmus+ traineeship grant if you are a Bachelor/Master/PhD student and want to do a traineeship at a partner university, organisation or enterprise in Europe.

Deadline
One month before the start date of your Erasmus+ period
Target group
Bachelor, Master
Countries/ nationalities
You can do a traineeship in any of the Erasmus+ programme countries, which include the EU member states, as well as Republic of Macedonia, Iceland, Liechtenstein, Norway, Serbia and Turkey. Be aware that your Erasmus+ period cannot take place in your country of residence or The Netherlands.
Scholarship type
Internship
Faculty
Archaeology, Humanities, Medicine/LUMC, Governance and Global Affairs, Law, Social and Behavioural Sciences, Science, Interfacultair Centrum voor Lerarenopleiding, Onderwijsontwikkeling en Nascholing (ICLON), African Studies Centre, International Institute for Asian Studies

Erasmus+ applications under COVID-19 restrictions

Traineeships within Europe will be permitted in the academic year 2021-22, but only to destinations that are classified as code green or yellow according to Dutch governmental travel advice. Check the colour of your intended destination.

Please note the following when applying for an Erasmus+ scholarship:

  • You must still apply at least 1 month before departure – even if your destination is still code orange or red.
  • You may only go aboard if your destination is code green or yellow on your day of departure.
  • You will only receive your grant payment 1 to 2 weeks before the start of your activity abroad and only if your country is code green or yellow.
  • In some cases you can request permission to go to a code orange destination. Read more and request permission. You may never travel to a code red destination.

For more information, please visit the Study Abroad webpage on Health & Safety.

For who

You must be a registered Bachelor, Master or PhD degree student at Leiden University.

Eligibility requirements

  • Your  traineeship must be a recognised part of your Bachelor, Master or PhD  programme at Leiden University.
  • You must have an address in The Netherlands at the time of requesting the scholarship.
  • You may apply for an Erasmus+ grant totaling up to a maximum of twelve months per study cycle (BA/MA/PhD).
  • The duration of your Erasmus+ traineeship must be between 2 months (60 days) and 12 months (360 days).
  • Your traineeship must be full time (35-40 hours per week).

Obligations

  • During your stay abroad you must continue to pay the statutory tuition fee to Leiden University.  
  • You must complete an online language assessment before and at the end of your Erasmus+ period.
  • You must complete an online participant report after your Erasmus+ period.
  • You must submit all the required documents on time before, during and after your Erasmus+ period (see the checklist below). Failure to do so will result in you being obliged to pay back the full Erasmus+ grant.

Exclusions

  • Erasmus+ Traineeships may not take place at European institutions, or agencies that manage EU funding. See the European Union website for further information.
  • If you receive a salary or allowance for your traineeship, which is equal to or more than the Erasmus+ grant, you can only apply for a zero-grant status.

Scholarship amount

The amount granted is calculated based on the exact number of days spent abroad and the destination country. Erasmus+ countries are divided into three groups in terms of the amount of funds awarded:

Group 1 - € 480 per month
Denmark, Finland, Iceland, Ireland, Luxembourg, Liechtenstein, Norway, Sweden and United Kingdom*.

Group 2 - € 420 per month
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Portugal and Spain.

Group 3 - € 360 per month
Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Slovakia, Slovenia, Republic of Macedonia, Serbia and Turkey.

* Are you planning to go to the UK for a traineeship? You can still apply for an Erasmus+ grant for the academic year 2021/2022. 

Switserland
Students planning to study in Switserland cannot apply for an Erasmus+ grant. 
Swiss higher education institutions can apply for Swiss grants to finance incoming student mobility via the Swiss – European Mobility Programme. Traineeships in Switzerland are only possible if the traineeship is coordinated by a Swiss higher education institution. If you want to apply for a grant through the Swiss – European Mobility Programme, then you need to contact your receiving institution to discuss the possibilities.

Application process

  1. Fill out the Application form.
  2. First save the online application form, then submit it online (after sumitting you cannot save it anymore).
  3. Sign the application form and ask your faculty's International Exchange Coordinator to sign as well.
  4. Send a copy (in one PDF file) of the signed application form to outbound@sea.leidenuniv.nl at least one month before the start of your Erasmus+ period.
  5. Fill out the 'before mobility' section of the Learning Agreement for Traineeships. Sign the Learning Agreement and ask the relevant persons at both Leiden University and the receiving organisation to do the same.
  6. If your application is approved, you will receive a decision letter and the Grant Agreement via email before the start of your Erasmus+ period. Read the Grant Agreement carefully and sign it.
  7. Take the First Language Assessment. You will receive an invitation for the assessment via email from Erasmus+ Online Linguistic Support
  8. Return a copy (in one PDF file) of the signed Grant Agreement to outbound@sea.leidenuniv.nl at least two weeks before the start of your Erasmus+ period.
  9. Send a copy (in one PDF file) of the signed and completed Learning Agreement to outbound@sea.leidenuniv.nl at least two weeks before the start of your Erasmus+ period.
  10. The grant will be transferred to your bank account approximately 1 - 2 weeks before the start date of your period abroad. Please note that whether or not the grant will be paid out depends on the colour of your destination. 

Important

  • Make sure to download the Erasmus+ checklist of all procedures to be taken care of before, during and after your stay abroad.
  • If you cannot submit a required document before the relevant deadline, due to circumstances beyond your control, notify the Scholarships Team as soon as possible and at least before the deadline in question.  

Additional financial support for students with a disability and/or special needs

If you have a disability and/or special needs and you are eligible for an Erasmus+ for traineeships grant, Leiden University can apply for additional financial support from the Erasmus+ programme on your behalf.
Read more detailed information about the application procedure and eligibility requirements, and download a financial support agreement form for students and staff with disabilities.  

Background

For more than 30 years, the European Union has funded the Erasmus+ programme, which has enabled over five million European students to spend part of their studies at another higher education institution or with an organisation in Europe.

Disclaimer Leiden University

The Scholarships Team of Leiden University is responsible for the administration of the Erasmus+ programme for outgoing student mobility. It is, however, at all times the responsibility of the student to ensure that all the required documents are complete, signed and submitted within the timelines given. If you do not submit the required documents on time, no claim can be made on the Erasmus+ grant and you will need to pay back the full Erasmus+ grant.
Please note: If you have to return early you may have to pay back (part of) your Erasmus+ grant.

Disclaimer European Commission

Erasmus+ for Traineeships is funded with support from the European Commission. This publication (webpage) reflects the views only of the author. The European Commission cannot be held responsible for any use which may be made of the information contained on this webpage.

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