Universiteit Leiden

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Personal circumstances

A student psychologist can help you to deal with personal and study-related circumstances that might be impacting your academic progress.

Urgent situations

If you need urgent psychological help, contact your GP. Outside office hours, you can contact the ‘Out of hours doctor’s post’ in Leiden  or The Hague.

​​​​​​​Notify someone about your situation

If you are having difficulties and need academic assistance make sure to notify your study adviser or coordinator right away. Together you can decide on the best plan of action to avoid you falling behind in your studies and/or being issued with negative binding study advice. If you follow the official procedures for reporting and minimising your academic delay the board of examiners must take your circumstances into consideration when issuing binding study advice. It is very important that you officially notifying someone about your situation to avoid problems escalating.

Taking action

In general you’ll feel a lot better if you talk to the people around you about your situation. You can also take action yourself and try to get to grips with the problem. The tips and advice provided below might be of some help:

  • On the Healthy University @Home website you can find tips and advice to help you monitor and improve your mental wellbeing during the time of corona. 
  • Take the SMART test to help discover the strengths and weaknesses in your approach to studying.
  • Read our study tips for advice on common study-related problems.
  • The university holds frequent workshops and training courses on subjects such as time management, overcoming exam stress and assertiveness. Take a look on this page for more details.
  • Send your question to a student psychologist.

We hope the tips, advice and options mentioned above will help you get back on track. But if you need more support you can arrange this via the university.

Student psychologists

If you are unable to resolve the problem yourself, if it keeps recurring, or if you feel you need more support, you are welcome to ask our student psychologists for help. They can assist you in looking for solutions and finding any additional help you may need.

Siggie

Siggie offers personal online coaching for FGGA students.
Being a student isn’t always easy, having to deal with everything that is on your plate. A full study load, possibly a job on the side while simultaneously trying to maintain a social life, quite often in a new and unfamiliar city.  

Siggie’s online coaching is available to help you deal with all these challenges. From sleepless nights to dark moods and anything in between. Together, we will look for ways in which you can use your talents to increase your resilience.

FGGA covers the costs for the online coaching but Siggie is an independent organisation. Your personal information will not be shared.

Some examples of situations Siggie can help you with:

- You have noticed that you are comparing yourself to others and that it is making you insecure.

- You would like to be more aware of your strong points and focus on your strengths.

- You can take a beating, but would like to learn to better deal with setbacks.

- You have noticed that you are suffering from procrastination, which causes you stress.

- You have noticed that you are feeling anxious having to deal with so many new situations.

- You have a lot on your mind, both privately and during your studies, and you are having trouble sleeping as a result.

- You are experiencing mood swings and are occasionally overwhelmed by depressive thoughts.

These examples are not limitative, much more is possible. For more information and the application form, please visit the Siggie website

What to expect during the online coaching sessions

The coaching process with your professional Siggie student coach consists of five online sessions spread out over approximately ten weeks. Additionally, you will gain access to various e-Health programs that will support you throughout the entire process. Read more about the coaching process.

Your study adviser or coordinator is an expert on all aspects of your study programme. If you have any questions or concerns about your programme, of a practical or academic nature, you can contact your study adviser.

Student Life Counsellors (SLC’s)

LUC has two Student Life Counsellors. They are fully trained psychologists with years of experience. They are located in room 4.43 and have weekly walk-in hours for which an appointment is not necessary (check the notice by the door for the exact days and times). All other sessions with the SLC are by appointment only. 

Your problems can be addressed during the walk-in hour. Depending on your problems and circumstances, solutions and support may be offered, in the form of: advice, referral to a workshop or training course and/or referral to individual sessions with the SLC or an external psychologist.

For questions, or to make an appointment outside of the walk-in hours, please send an email to slc@luc.leidenuniv.nl.

Reduced course load and Leave of Absence

Reduced Course Load
The standard course load for LUC Students is 15 ECTs per block, 30 ECTs per semester. It is possible for students to request a reduced course load in consultation with the Study Advisors. If the Study Advisors supports the request, the student can formally request a reduced course load. A reduced course load may lead to a delayed graduation. Reduced course loads are usually approved when a student has a learning disability, suffers from a mental or physical illness, or has other extenuating circumstances that might affect his or her academic performance. Students must request a reduced course load two weeks before the start of a block. They can do so by scheduling a meeting with the Study Advisors: https://luc-the-hague-study-advisor.youcanbook.me.

After the first week of a course, the student may not withdraw from a course without permission from the Board of Examiners (for more information on course changes and withdrawals, see this page). Please note that regardless of being permitted a reduced course load, students must still comply with the requirements of the Binding Study Advice regulations. That means that students must also request the Executive Board of Leiden University to evaluate the validity, expected duration and seriousness of their personal circumstances, if they anticipate possibly receiving a negative binding study advice (see Extenuating Circumstances in the Context of the Binding Study Advice).

Leave of Absence
Students may request a leave of absence for an extended period of time. They should first consult with the Study Advisors and discuss the potential consequences of a leave of absence for their study plan. If approved, an official statement registering the return of the student will be prepared. Students need to request a Leave of Absence two weeks prior to their date of departure, and must discuss this request with the Study Advisors. A meeting with the Study Advisors can be scheduled via: https://luc-the-hague-study-advisor.youcanbook.me.

Please note that regardless of being permitted a leave of absence, students must still comply with the requirements of the Binding Study Advice regulations. That means that students must also request the Executive Board of Leiden University to evaluate the validity, expected duration and seriousness of the personal circumstances, if they anticipate possibly receiving a negative binding study advice (see Extenuating Circumstances in the Context of the Binding Study Advice). Students who wish to reregister after a period of deregistration, must first contact the Study Advisors. In addition, they should be aware that they will be subject to re-evaluation of the admissions requirements.

 

Please know that in order to reduce one's course load or withdraw from courses due to personal circumstances, it is important to contact LUC’s study advisor through: studyadvisor@luc.leidenuniv.nl

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