You're about to graduate. That means there’s a lot to be arranged. The university expects you to take certain steps, as does your faculty and/or institute. Your faculty has various regulations and procedures in place that you need to follow carefully when arranging your graduation.
Steps towards graduation
Graduation means there’s a lot to be arranged. Below you will find a general overview of the steps to be taken. Make sure to first read the information provided by your faculty and department, as regulations and procedures can vary.
- You receive the final grade needed to fulfil your examination requirements.
- You request graduation: look under the faculty/study programme tab to find out exactly what steps your programme requires you to take to arrange graduation. You may receive a message from uSis entitled ‘You can graduate’. This message will explain the options available if you wish to delay graduation.
- Your student registration will not automatically be cancelled when you graduate. You have to take care of this yourself. However de-registration is not compulsory if you have a reason for not wishing to do so. Make sure to carefully read the information on de-registering or re-registering.
Requesting postponement of graduation
If you receive a message from uSis entitled ‘You can graduate’, but you don’t yet want to graduate because you are taking additional courses or an internship that you want to be mentioned on your final transcript, you can request postponement of graduation.
Conditions of postponement
The maximum duration of postponement you can request is until you have been registered on your study programme for the official programme duration plus one additional year. For Bachelor’s programmes this is 3+1 years, for most Master’s programmes this is 1+1 year. If you are more than a year behind in your studies your request will not be granted.
Official regulations on postponing graduation
The regulations and agreements concerning the postponement of graduation have been laid down by Leiden University Executive Board in the Leiden University Regulations on Postponing Graduation.
Have you nearly completed your Bachelor or Master and is graduation on your mind? Fill in your graduation form no later than on the last working day of the month preceding the date of the exam.
Graduation September until June
The graduation date is always the last working day of the month in which all components of the programme are completed. The form needs to be handed in no later than on the last working day of the month preceding the date of the exam. If you have completed all components, but you are awaiting your grade for one or more of those, please specify so on the form for each component.
Graduation in August
Students who graduate on the last working day of August need to hand in the form no later than July 1st. If you have completed all components, but you are awaiting your grade for one or more of those, please specify so on the form for each component. Note that all the results should be available in uSis by the 31st of August 16:00 hours.
Bachelor graduation form
Follow the steps described in the Graduation Form Bachelor Exam. Hand in the filled in form together with the required supplements at the Secretary's Office of your programme. In the form you will also find more information about deregistration.
Questions about the form or the procedure? Contact your Coordinator of Studies.
Master graduation form
Follow the steps described in the Graduation Form Master Exam. Hand in the filled in form together with the required supplements at the Secretary's Office of your programme. In the form you will also find more information about deregistration.
Questions about the form or the procedure? Contact your Coordinator of Studies.
In the Student Repository, Leiden University programmes are building an online archive that makes Bachelor and Master theses easily searchable and publicly available (if desired). This is also a useful tool for future graduates. Uploading your thesis to the student repository is part of the graduation procedure. Please note that you will have to upload the final and approved version (in PDF) of your thesis yourself. The thesis itself can only be made publicly available if the student and the supervisor have given their consent. If one of the parties does not agree with publication, your thesis stays under embargo. Do not forget to fill out the consent form and hand it in to the Secretary’s Office. For more information and an FAQ, please see the Student Repository Website.
Please note that the repository accepts only one upload per student. Consequent revised versions will therefore not be accepted. The thesis grade can only be registered after a copy of the thesis has been uploaded into the Repository.
Six weeks before the planned date of graduation a student has to start the Graduation procedure to apply for the Final examination:
1. The student needs to check courses and grades in uSis. Application for the Final examination is only possible when:
- the student has completed all of his/her courses;
- all possible requests (extracurricular courses, external courses, exemptions and prolonged validity of obtained results) are approved by the Board of examiners (More information on this procedure can be found below);
2. The student (in person) hands in the following documents at the Secretary office in the Huizinga building:
- a completed and signed Graduation Form Master Exam
- a completed and signed Consent Form Thesis Repository
In Addition to this you are kindly requested to fill out the exit evaluation of the master programme.
3. The student submits his/her Thesis, by handing in one hard-copy and one digital version to both his/hers first and the second reader. Submitting the Thesis via Blackboard (Turn-it-in) is not necessary.
4. Once the student is informed about the final thesis grade, the student needs to upload a digital copy (PDF) of the final and graded version of his/her Thesis to the Leiden University Repository a.s.a.p. The thesis grade can only be registered after a copy of the thesis has been uploaded into the Repository.
Please note that the repository accepts only one upload per student. Consequent revised versions will therefore not be accepted:
MA History collection | Research MA History collection
More information and manual in Dutch | More information and manual in English
5. The Secretary office registers the final thesis grade in uSis.
6. After registration of the thesis grade, the student discusses possibilities for the examination date and time with both members of the examination committee. (These are the supervisor and second reader of the Thesis)
7. The student makes arrangements with the Secretary office for the examination date and time (as discussed with the examination committee).
Contact person at the secretary's office for the Master graduation procedure is Mrs. Y.H.M. (Yvonne) Motta-Scheerder;
8. The student informs the examination committee about the arranged date and time;
9. Last but not least! The student is responsible for terminating his/her enrolment as a student of the MA History. This can be done via Studielink.
Notification of extracurricular courses, external courses, exemptions
On the Graduation Form master Exam all courses and grades are listed. For all extracurricular courses, external courses, possible exemptions or adjustments of a curriculum, students need to submit a request to the Board of Examiners of their study programme. Note that it is very important that you follow the correct procedure.
Deadlines application Final examination
For students of the Master and Research Master it is possible to graduate every month. Six weeks before the planned date of graduation a student has to start the Graduation procedure to apply for the Final examination
Towards the end of a semester there are different deadlines to take into account:
- Graduation before 1 September: start procedure before 1 July
- Graduation before 1 February: start procedure before 1 November
During the teaching period final exams can take place on Monday till Friday between 9.00 till 17.00.
Students who wish to graduate within the academic year, but after June, can only do so in the last two weeks of August.
The final examination takes place in the Academy Building. The exam takes about 45 minutes, in which students have to defend their MA thesis and be able to discuss additional scholarly literature.
The final examination is a public ceremony, meaning that friends and family (maximum of 10 people) are welcome to attend.