Universiteit Leiden

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Arranging graduation

You're about to graduate. That means there’s a lot to be arranged. The university expects you to take certain steps, as does your faculty and/or institute. Your faculty has various regulations and procedures in place that you need to follow carefully when arranging your graduation.

Steps towards graduation

Graduation means there’s a lot to be arranged. Below you will find a general overview of the steps to be taken. Make sure to first read the information provided by your faculty and department, as regulations and procedures can vary.

  1. You receive the final grade needed to fulfil your examination requirements.
  2. You request graduation: look under the faculty/study programme tab to find out exactly what steps your programme requires you to take to arrange graduation. You may receive a message from uSis entitled ‘You can graduate’. This message will explain the options available if you wish to delay graduation.
  3. Your student registration will not automatically be cancelled when you graduate. You have to cancel your registration yourself via Studielink. However de-registration is not compulsory if you have a reason for not wishing to do so. Make sure to carefully read the information on de-registering or re-registering.

Requesting postponement of graduation

If you receive a message from uSis entitled ‘You can graduate’, but you don’t yet want to graduate because you are taking additional courses or an internship that you want to be mentioned on your final transcript, you can request postponement of graduation. Look under your faculty or study programme tab for more information.

Conditions of postponement

The maximum duration of postponement you can request is until you have been registered on your study programme for the official programme duration plus one additional year. For Bachelor’s programmes this is 3+1 years, for most Master’s programmes this is 1+1 year. If you are more than a year behind in your studies your request will not be granted.

Official regulations on postponing graduation

The regulations and agreements concerning the postponement of graduation have been laid down by Leiden University Executive Board in the Leiden University Regulations on Postponing Graduation.

Application

Please, always fill in the application form and mail or hand in the form at the Student Services Centre at least 2 weeks in advance of the expected graduation date. You may consult the schedule for Graduation and diploma ceremony.

Please, consult your Academic Requirements in uSis and add the courses you followed and which are not shown.

Degree Classification

There are three degree classifications in the bachelor and master’s programmes:  

1. Passed
A degree is granted to students who have completed the programme requirements with a weighted grade point average between 6.0 and 8.0; and to students whose weighted grade point average is higher than 8.0 but do not meet the additional requirements. If a student has met the degree requirements and has earned more than the required number of credits required for the degree, the extra courses can be listed on the diploma supplement as extra-curricular courses.

2. Cum laude 
The distinction cum laude is awarded if the weighted grade point average is at least 8.0 and the student meets the additional requirements. The final grade point average is calculated using all the subjects which are included on the diploma. If a student has met the degree requirements and has earned more than the required number of credits required for the degree, the extra courses can be listed on the diploma supplement as extra-curricular courses.

3. Summa Cum laude 
The distinction summa cum laude is awarded if the weighted grade point average is at least 9.0. The final grade point average is calculated using all the subjects which are included on the diploma. If a student has met the degree requirements and has earned more than the required number of credits required for the degree, the extra courses can be listed on the diploma supplement as extra-curricular courses.

Additional requirements are listed in the Course and Examination Regulations of the year of your graduation.

Research Master’s Degree

A research master’s student graduates cum laude if the following conditions are met:

  • the weighted average for all components is 8.0 or higher;
  • the mark for the master's thesis is 8.0 or higher;
  • none of the examinations have been taken more than once;
  • the final examination was passed within three years of the start of the study.

This text is a summary of what is found in the Course and Examination Regulations.

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