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Approval and application

University-wide exchange

Deadline

If you want to go abroad in autumn 2020 or spring 2021, you can apply until 23:59 on 1 December 2019.

Apply on time

Make sure your application is complete on time. If you submit your application by 26 November, you will receive a message informing you if anything is missing or incorrect before 28 November. This gives you sufficient time to make any changes before the official deadline.

Requirements

To apply for a university-wide exchange programme, you must meet the following requirements:

  • You are registered as a student of Leiden University;
  • You have obtained at least 60EC of your bachelor’s programme;
  • Your average grade is 7 or higher*;
  • You meet any additional requirements specified by your faculty or programme (these can be found under your faculty or programme tab).

*Exception: for the ISEP programme an average grade of 6.5 or higher is required.

Steps to take

Obtain your study programme’s approval for your study abroad plans. To do so, make an appointment with your study adviser.

Draw up a list of (up to) ten universities where you would like to study, in order of preference. Remember that lots of student want to study abroad and places are limited, so it’s wise to select at least five  universities.

You will need a recent transcript, that meets the following criteria: 

  • It must be an official transcript (not a screenshot from uSis)
  • Your grade point average (GPA) must be shown
  • In English

You can request the transcript from your faculty’s education administration office. Law students can request a transcript from their faculty international exchange coordinator.

Write a letter of motivation, explaining why you want to study at the three universities at the top of your list. There is no standard template for letters of motivation, the content and format are up to you. However your letter must meet the following  criteria:

  • In English
  • Maximum 1000 words
  • Word document or pdf

Second semester as plan B

Are you applying for the first semester, but could possibly go abroad in the second semester instead? Mention this in your letter. If you don’t get a place at your preferred university in the first semester, your international exchange coordinator may, in some cases, immediately offer you a place for the second semester. Discuss this with your study adviser in advance.

Complete and submit the online application form, making sure to upload your letter of motivation and transcript.

You may only go on exchange with the approval of your study programme. Once you submit your application, the international exchange coordinator will ask your programme to confirm its approval.   

If you get through the selection procedure and your programme confirms its approval, you will be offered an exchange place by the international exchange coordinator. You only have a short amount of time to accept or decline the offer.

After accepting the offer, you must apply to the host university. Your international exchange coordinator will explain how.

Exchange via your faculty or study programme

For information on requirements, deadlines and application procedures, take a look under the tab of the faculty or study programme that offers the exchange programme.

Foto: Ruth Kiers
Foto: Ruth Kiers

Application for courses

Step 1

Complete the Study Abroad orientation form and send this to the Science International Office: outgoing@science.leidenuniv.nl, at least 2 weeks before the online exchange application deadline. Upon request, you can make an appointment with Gloria Schildwacht to discuss your plans.

Please note: for the BSc minor LST and BSc minor MST there are different procedures.

- Flyer MST
- Flyer LST non-EU
- Flyer LST EU

Online exchange application deadlines 2019-2020 

Outside Europe
Fall and/or Spring semester: 1 December 2018

Inside Europe
Fall semester: 1 February 2019
Spring semester: 15 September 2019

Step 2

Submit your application before the deadline via the online exchange application system. In your online application, you can apply for max. 5 different partner universities.

In the section ‘additional required documents’ you need to upload:

  • Your latest transcript of records.
  • One motivation letter in which you explain your motivation for each university of your choice.
  • An overview of courses that you would like to follow abroad (a provisional study plan) for each university of your choice. This is not a final study plan, you can still change your courses later.
  • If applicable, a proof of suffient knowledge of the offical language of instruction at the exchange university.

The selection for the available places at each partner university will be based on students’ performance and the application package.

Step 3

After the selection, you can ask permission of the Board of Examiners for your study plan via your study advisor. Make sure to send a copy of the permission of the Board of Examiners to the Science International Office.

Step 4

The Science International Office (inside Europe) or the Central International Office - SEA (outside Europe) will send your nomination to the partner university. After your nomination, you can start with the exchange application procedure of your exchange university (make sure to check their deadlines!).

Application for a research project or internship

See the page Internships, research and fieldwork abroad.

Requirements

Going abroad during your Astronomy master's is certainly possible, but don’t take this lightly. To make the most of your experience, carefully take into account all possibilities and potential consequences for your current Astronomy study programme in Leiden. Make sure to start your preparations well in advance. To avoid any study delays, you have to meet the following requirements before you are allowed to go:

  • No study delay until the start of your period abroad
  • Minimum grade point average of 8.0 (over first and second year combined)
  • Permission from the Astronomy study advisor (before application)
  • Formal approval of the Astronomy Board of Examiners
  • Meet the requirements of the host organisation abroad
  • Arrange two supervisors: one from the Leiden Observatory staff and on in the institute abroad
  • Apply before the deadline

Procedure

  1. Gather all relevant information:
  2. Make an appointment with the Astronomy study advisor to discuss your plans well before the application deadline.
  3. Follow the full procedure highlighted on the Science tab of the page Approval and Applications.

Questions

If you have any questions about studying abroad during your Astronomy bachelor´s, always contact the Astronomy study advisor.

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