Approval and application
If you are planning on studying abroad, the coronavirus situation can certainly be a cause for uncertainty. By following the advice and guidelines on the Health and Safety page, you can minimise any potential (financial) risks as much as possible. Still unsure whether it’s a good idea to study abroad at the moment? Read the university’s advice.
Also take a look at the study abroad and corona FAQs.
First check your exchange programme type!
Different deadlines and procedures apply depending on whether you want to apply for destinations via a university-wide exchange programme, via a faculty exchange programme, or (if applicable) via a special exchange programme only for students on your study programme.
- For destinations via a university-wide exchange programme: follow the instructions and deadlines here below on the general tab.
- For destinations via a faculty exchange programmes, or via a special exchange programme only for students on your study programme: click on your faculty or study programme tab and follow the instructions and deadlines there.
If you want to go abroad via a university-wide exchange programme in autumn 2022 or spring 2023, you can apply until 23:59 on 1 December 2021.
Note that different deadlines apply if you are going abroad via a faculty or study programme-specific exchange programme. See your faculty or study programme tab for details.
Apply on time
Make sure your application is complete on time. Late applications will not be considered.
To apply for a university-wide exchange programme, you must meet the following requirements:
- You are registered as a student of Leiden University;
- You have obtained at least 60EC of your bachelor’s programme;
- Your average grade is 7 or higher*;
- You meet any additional requirements specified by your faculty or programme (these can be found under your faculty or programme tab).
*Exception: for the ISEP programme an average grade of 6.5 or higher is required.
Steps to take
After looking through all the options in the world map, draw up a list of (up to) ten universities where you would like to study, in order of preference. Remember that lots of students want to study abroad and places are limited, so it’s wise to select at least five universities.
Letter of motivation
Write a letter of motivation, explaining why you want to study at the three universities at the top of your list. There is no standard template for letters of motivation, the content and format are up to you. However your letter must meet the following criteria:
- In English
- Maximum 500 words
- In pdf format
Second semester as plan B
Are you applying for the first semester but could possibly go abroad in the second semester instead? Mention this in your letter. If you don’t get a place at your preferred university in the first semester, your international exchange coordinator may, in some cases, immediately offer you a place for the second semester. Discuss this with your study adviser in advance and make sure your study programme permits exchange in the second semester.
Transcript: only for LUC and university studies elsewhere
In your online application you will be asked to grant us permission to view your grades in uSis. You therefore do not need to upload a transcript except in the following cases:
- Leiden University College (LUC): if you are, or have been, studying at LUC, request an official transcript with GPA from the LUC course administration and upload it in your application.
- University studies elsewhere: if you have also studied at a university other than Leiden, upload your transcript from that institution.
- Log into uSis > click on the study abroad tile > select ‘I want to study at a partner university via an exchange programme’.
- Enter the requested data and upload the required documents.
- Select your (max. 10) exchange destinations in order of preference.
- Submit your application.
If you need further explanation, consult the Manual on applying for Exchange via uSis.
You may only go on exchange with the approval of your study programme. Once you submit your application, the international exchange coordinator will ask your programme to confirm its approval.
Once your programme confirms its approval you will be included in the selection process. You will be notified of the results by email. If you are offered a place, you will be invited to log into the study abroad portal to view the details of the offered place. Make sure to read all the information and conditions of the offer carefully.
If you have been offered a place, you must accept or decline it within 7 days in the uSis study abroad portal. If you do not accept the offer on time, it will be withdrawn. When accepting your place, you must agree to the Regulations on Studying Abroad. Be prepared and read these in advance. If you have any questions about the regulations, contact your international exchange coordinator.
Once you accept your place, Leiden University will nominate you to your host institution. You will then receive instructions on how and when to submit your application to your host institution, either from your international exchange coordinator or directly from the host itself.
As a student of the BSc Political Science: International Relations and Organisations you can apply to go abroad via university-wide exchange programmes managed by the central International Office of Leiden University or exchange programmes managed by the Institute of Political Science. You can check the exchange programme type for your selected destination(s) in the world map.
- For destinations via a university-wide exchange programme: follow the instruction and deadlines on the general tab of this page.
- For destinations via the Institute of Political Science: follow the instructions and deadlines below.
Exchange via the Institute of Political Science
Besides the uni-wide exchange possibility, students of the Institute of Political Science can go on exchange to other Institutes of Political Science via our Erasmus agreements in Europe (incl the UK and Turkey) or via our bilateral agreements with
- Pontificia Universidad Catolica de Chile (Santiago, Chile)
- Fundação Getulio Vargas – School of International Relations (São Paulo, Brazil)
If you want to go abroad via the agreements of our Institute (either in the Fall or Spring semester) you need to apply:
- before 7 November 2022 – 23:59 hrs
Please note that there is a different deadline for the university-wide exchange programmes outside of Europe via the central International Office of Leiden University. See the general tab on this page for details.
Apply on time
Make sure to apply before the indicated application deadline. Late applications will not be accepted.
To apply for an exchange programme of the Institute of Political Science, you must meet the following requirements:
- Having passed all the courses of IRO year 1 before the application deadline.
- The exchange is part of your study programme (you have not yet graduated for the IRO programme).
- A GPA of at least 7,0 at the time of application. The reference date for calculation of the GPA is 8 November for Erasmus+ exchange and the Bilateral partners of our Institute and 2 December for university-wide exchange.
- For some partner universities there is an additional language requirement.
If you do not meet one or more of the requirements above and there are exceptional circumstances please contact the IRO exchange coordinator to discuss your situation: email@example.com.
Things to consider
Check if what host universities offer is in line with your preferences and your current curriculum.
- Do you need to obtain 30 EC study credits in a specific field (such as for instance law or Economics) in order to have access to a master in Law or a master in Economics, you may consider doing a minor at Leiden University or another Dutch university instead. You can discuss the best option for you in this case with your study adviser.
- Do you want to broaden your knowledge by taking courses from a different subject area? Or do you prefer to deepen your knowledge in the field of Political Science – International Relations? If you want to broaden your knowledge we advise to apply for a university-wide programme outside of Europe because of the broader course offer outside the field of Political Science – International Relations. If you want to deepen your knowledge in the field of Political Science – International Relations you can apply for an Erasmus+ exchange within Europe, including Turkey and the UK. The Erasmus+ agreements are agreements between the Institute of Political Science and Departments of Political Science at the partner universities. For Erasmus+ exchange, you are expected to select at least 50% or sometimes 100% of the courses within the field of Political Science – International Relations.
- Are you sufficiently proficient in the language of instruction to study at an academic level and take exams (such as French, German, Spanish)? Or can you achieve the necessary level of proficiency anguage courses before the application deadline?
- Do you have sufficient financial means to go abroad? For exchange via Erasmus agreements you can apply for a (monthly) Erasmus+ grant. For exchange outside of Europe via university-wide agreements you can apply for a LUSTRA+ scholarship (this is a one-off payment and less than the monthly Erasmus+ grant). Depending on the budget in 2022-2023 there will be a Erasmus+ grant or Lustra scholarship available for the exchange to the United Kingdom.
- Compare academic calendars: when do the semesters start and finish at the university abroad? Will you be back in time to pick up your course at Leiden University again? You may well have other commitments that you will need to keep in mind as well.
Exchange coordinator Institute of Political Science
The exchange coordinator for the bachelor programmes International Relations and Organisations and Politicologie/Internationale Politiek: