Universiteit Leiden

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Approval and application

Corona measures

If you are planning on studying abroad, the coronavirus situation can certainly be a cause for uncertainty. By following the advice and guidelines on the Health and Safety page, you can minimise any potential (financial) risks as much as possible. Still unsure whether it’s a good idea to study abroad at the moment? Read the university’s advice.

Also take a look at the study abroad and corona FAQs.

First check your exchange programme type!

Different deadlines and procedures apply depending on whether you want to apply for destinations via a university-wide exchange programme, via a faculty exchange programme, or (if applicable) via a special exchange programme only for students on your study programme. 

  • For destinations via a university-wide exchange programme: follow the instructions and deadlines here below on the general tab.
  • For destinations via a faculty exchange programmes, or via a special exchange programme only for students on your study programme: click on your faculty or study programme tab and follow the instructions and deadlines there. 

University-wide exchange

Deadline

If you want to go abroad via a university-wide exchange programme in autumn 2022 or spring 2023, you can apply until 23:59 on 1 December 2021.

Note that different deadlines apply if you are going abroad via a faculty or study programme-specific exchange programme. See your faculty or study programme tab for details.

Apply on time

Make sure your application is complete on time. Late applications will not be considered.

Requirements

To apply for a university-wide exchange programme, you must meet the following requirements:

  • You are registered as a student of Leiden University;
  • You have obtained at least 60EC of your bachelor’s programme;
  • Your average grade is 7 or higher*;
  • You meet any additional requirements specified by your faculty or programme (these can be found under your faculty or programme tab).

*Exception: for the ISEP programme an average grade of 6.5 or higher is required.

Steps to take

After looking through all the options in the world map, draw up a list of (up to) ten universities where you would like to study, in order of preference. Remember that lots of students want to study abroad and places are limited, so it’s wise to select at least five universities.

Letter of motivation

Write a letter of motivation, explaining why you want to study at the three universities at the top of your list. There is no standard template for letters of motivation, the content and format are up to you. However your letter must meet the following criteria:

  • In English
  • Maximum 500 words
  • In pdf format

Second semester as plan B

Are you applying for the first semester but could possibly go abroad in the second semester instead? Mention this in your letter. If you don’t get a place at your preferred university in the first semester, your international exchange coordinator may, in some cases, immediately offer you a place for the second semester. Discuss this with your study adviser in advance and make sure your study programme permits exchange in the second semester.

Transcript: only for LUC and university studies elsewhere 

In your online application you will be asked to grant us permission to view your grades in uSis. You therefore do not need to upload a transcript except in the following cases:  

  • Leiden University College (LUC): if you are, or have been, studying at LUC, request an official transcript with GPA from the LUC course administration and upload it in your application.
  • University studies elsewhere: if you have also studied at a university other than Leiden, upload your transcript from that institution. 
  • Log into uSis > click on the study abroad tile > select ‘I want to study at a partner university via an exchange programme’.
  • Enter the requested data and upload the required documents.
  • Select your (max. 10) exchange destinations in order of preference.
  • Submit your application.

If you need further explanation, consult the Manual on applying for Exchange via uSis

You may only go on exchange with the approval of your study programme. Once you submit your application, the international exchange coordinator will ask your programme to confirm its approval.   

Once your programme confirms its approval you will be included in the selection process. You will be notified of the results by email. If you are offered a place, you will be invited to log into the study abroad portal to view the details of the offered place. Make sure to read all the information and conditions of the offer carefully.

If you have been offered a place, you must accept or decline it within 7 days in the uSis study abroad portal. If you do not accept the offer on time, it will be withdrawn. When accepting your place, you must agree to the Regulations on Studying Abroad. Be prepared and read these in advance. If you have any questions about the regulations, contact your international exchange coordinator.

Once you accept your place, Leiden University will nominate you to your host institution. You will then receive instructions on how and when to submit your application to your host institution, either from your international exchange coordinator or directly from the host itself. 

Foto: Ruth Kiers
Foto: Ruth Kiers

First check your exchange programme type!

As a psychology student you can apply to go abroad either via the Erasmus+ exchange programmes of the Institute of Psychology or the university-wide exchange programmes. Find your exchange destination via the world map!

  • For destinations via the Erasmus+ exchange programme of the Institute of Psychology: follow the instructions and deadlines here below. 
  • For destinations via a university-wide exchange programme: follow the instruction and deadlines on the general tab of this page. 

Erasmus+ exchange via the Institute of Psychology

Deadline
If you want to go abroad in fall 2022 or spring 2023,  you can apply until 15 February 2022.

Remember that different deadlines apply if you want to go abroad via a university-wide exchange programme. See the general tab on this page for details.

Apply on time
Make sure your application is complete on time. Late applications will not be considered.  

Requirements
To apply for the Erasmus+ exchange programme via the Institute of Psychology, you must meet the following requirements before the above mentioned application deadline:

  • You are enrolled at Leiden University;
  • You have completed your bachelor degree;
  • Your grade average is 7 or above.

These criteria apply both to Psychology students applying for a university-wide exchange and for students applying for the Erasmus+ exchange programme offered by the Institute of Psychology.

Steps to take

Make a study plan to be sure that a study abroad fits into your programme in Leiden. Before you apply, consider which compulsory / specialization courses you still need to complete. When should you be present in Leiden? When do semesters start and end here and abroad? When are the exams scheduled?

Going abroad in the second semester
If you want to go abroad in the second semester, please be aware that exams of block 2 could take place mid or end of January, while most semesters abroad already start at the beginning of January. This means you might have to adapt your study plan. It is your own responsibility to arrange this. It is not possible to take your exams in Leiden online.

You can use this form to draft a study plan. Make an appointment with your study adviser or the international coordinator for Psychology if you are unsure whether a study abroad fits into your programme.

Search for destinations and choose a maximum of 5 universities that you would like to study at and list them in order of preference. As competition is high we advise you to select a minimum of three universities.  Find your exchange destination via the world map!

Motivation letter
Write a cover letter in which you explain why you would like to study at the top-three universities on your list and what is the added value in terms of your academic career and/or personal development.There is no format for this letter; you are free to write it in any way you choose. However, your letter must meet the following criteria:

  • In English
  • Maximum 500 words
  • In pdf format

Transcript of records: only for university studies elsewhere
In your online application, we ask your permission to view your grades in uSis. You therefore do not need to upload a transcript, unless you have completed your bachelor degree at a university other than Leiden. If this is the case, then upload your transcript including your GPA from that institute. Transcripts without GPA on it will not be considered.

Studyplan
Upload your studyplan in the study abroad portal.

Submit your application in the uSis study abroad portal as follows:  

  • Log into uSis > click on the Study Abroad tile > select ‘‘I want to study at a partner university via an exchange agreement’. 
  • Enter the requested data and upload the required documents. 
  • Select your (max. 5) exchange destinations in order of preference.   
  • Submit your application.

If you meet the requirements, you will be included in the selection process. You will be notified of the results by email. If you are offered a place, you will be invited to log into the uSis study abroad portal to view the details of the offered place. Make sure to read all the information and conditions of the offer carefully.

If you have been offered a place, you must accept or decline it within 7 days in the uSis study abroad portal If you do not accept the offer on time, it will be withdrawn. When accepting your place, you must agree to the Regulations on Studying Abroad. Be prepared and read these in advance. If you have any questions about the regulations, contact your international exchange coordinator.

Once you accept the offered place, Leiden University will nominate you to your host institution. You will then receive instructions on how and when to submit your application to your host institution, either from your international exchange coordinator or directly from the host itself. Also check the Microsoft Teams Channel: Orientation Guide Erasmus+ Psychology Exchange whether there is any additional information available on application procedures at your host university (see the factsheets).

University-wide exchange programme

You can find information about how to apply for a university-wide exchange programme under the 'General' tab. Find your exchange destination via the world map!

It is strongly advised that you make a study plan to be sure that a study abroad fits into your programme in Leiden. Before you apply, consider which compulsory / specialization courses you still need to complete. When should you be present in Leiden? When do semesters start and end here and abroad? When are the exams scheduled?

You can use this form to draft a study plan. Make an appointment with your study adviser or the international coordinator for Psychology if you are unsure whether a study abroad fits your programme.

Questions?
If you have more questions after your online orientation, you can schedule an appointment with the international coordinator of the Institute of Psychology.

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