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Approval and application

University-wide exchange

Deadline

If you want to go abroad in autumn 2020 or spring 2021, you can apply until 23:59 on 1 December 2019.

Apply on time

Make sure your application is complete on time. If you submit your application by 26 November, you will receive a message informing you if anything is missing or incorrect before 28 November. This gives you sufficient time to make any changes before the official deadline.

Requirements

To apply for a university-wide exchange programme, you must meet the following requirements:

  • You are registered as a student of Leiden University;
  • You have obtained at least 60EC of your bachelor’s programme;
  • Your average grade is 7 or higher*;
  • You meet any additional requirements specified by your faculty or programme (these can be found under your faculty or programme tab).

*Exception: for the ISEP programme an average grade of 6.5 or higher is required.

Steps to take

Obtain your study programme’s approval for your study abroad plans. To do so, make an appointment with your study adviser.

Draw up a list of (up to) ten universities where you would like to study, in order of preference. Remember that lots of student want to study abroad and places are limited, so it’s wise to select at least five  universities.

You will need a recent transcript, that meets the following criteria: 

  • It must be an official transcript (not a screenshot from uSis)
  • Your grade point average (GPA) must be shown
  • In English

You can request the transcript from your faculty’s education administration office. Law students can request a transcript from their faculty international exchange coordinator.

Write a letter of motivation, explaining why you want to study at the three universities at the top of your list. There is no standard template for letters of motivation, the content and format are up to you. However your letter must meet the following  criteria:

  • In English
  • Maximum 1000 words
  • Word document or pdf

Second semester as plan B

Are you applying for the first semester, but could possibly go abroad in the second semester instead? Mention this in your letter. If you don’t get a place at your preferred university in the first semester, your international exchange coordinator may, in some cases, immediately offer you a place for the second semester. Discuss this with your study adviser in advance.

Complete and submit the online application form, making sure to upload your letter of motivation and transcript.

You may only go on exchange with the approval of your study programme. Once you submit your application, the international exchange coordinator will ask your programme to confirm its approval.   

If you get through the selection procedure and your programme confirms its approval, you will be offered an exchange place by the international exchange coordinator. You only have a short amount of time to accept or decline the offer.

After accepting the offer, you must apply to the host university. Your international exchange coordinator will explain how.

Exchange via your faculty or study programme

For information on requirements, deadlines and application procedures, take a look under the tab of the faculty or study programme that offers the exchange programme.

Foto: Ruth Kiers
Foto: Ruth Kiers

Approval and application

Additional requirements for Psychology students

In order to be selected for an exchange programme, a Psychology student must fulfil the following criteria by the internal application deadline:

  • You are enrolled at Leiden University;
  • You have passed all first-year courses (propaedeuse);
  • Your grade average is 7 or above.

These criteria apply both to Psychology students applying for a university-wide exchange and for students applying to a faculty exchange programme offered by the Institute of Psychology.

Faculty exchange through the Institute of Psychology

Deadline
For an exchange through an agreement of the Institute of Psychology, you can apply until 15 February 2020 to start in the autumn of 2020 or the spring of 2021.

Step-by-step plan

  1. Make a study plan to be sure that a study abroad fits into your programme in Leiden. Before you apply, consider which compulsory / specialization courses you still need to complete. When should you be present in Leiden? When do semesters start and end here and abroad? When are the exams scheduled?
    You can use this form to draft a study plan. Make an appointment with your study adviser if you are unsure whether a study abroad fits your study plan.
  2. Choose a maximum of 3 universities that you would like to study at and list them in order of preference. 
  3. Request a recent, official transcript of your results, in English, which shows your grade average as GPA (Grade Point Average). You can do this at the Student Services Centrum (SSC).
  4. Write a cover letter of 2 pages maximum (Word or PDF). Explain why you would like to study at the three universities on your list. There is no format for this letter; you are free to write it in any way you choose. 
  5. Fill in the online application form. This is also where you will upload your cover letter and your transcript.
  6. If you meet the requirements and the Institute is able to offer you a place on an exchange programme, then the international exchange coordinator will inform you about this. You will then have a short window of time to accept or reject the offer.
  7. Once you have accepted the offer, you should enrol at your host university. Your international exchange coordinator will explain this process to you.

University-wide exchange programme

You can find information about how to apply for a university-wide exchange programme under the 'General' tab.

It is strongly advised that you make a study plan to be sure that a study abroad fits into your programme in Leiden. Before you apply, consider which compulsory / specialization courses you still need to complete. When should you be present in Leiden? When do semesters start and end here and abroad? When are the exams scheduled?

You can use this form to draft a study plan. Make an appointment with your study adviser if you are unsure whether a study abroad fits your programme.

Questions?
If you have more questions after your online orientation, come to one of your international exchange coordinator's walk in hours (room 2c02). No appointment needed:

Tuesday: 10.30 – 11.15 a.m.
Wednesday: 1.30 – 2.15 p.m.

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