Universiteit Leiden

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Frequently asked questions

As a result of the corona virus situation, the information in these FAQs may be incorrect or incomplete. Go to the corona FAQ for the latest information.

Frequently Asked Questions

How do I request a Statement of registration (enrolment)?

As soon as your student registration has been finalised, you will receive a confirmation from us by e-mail. You can then download your Statement of registration via uSis by following the steps below:
  1. Log into uSis using your student number. 
  2. Click on the 'Communication' tile.
  3. If you do not see the message you are looking for, click on the little x in top-right corner of your screen.
  4. Click on ‘Your registration is final’ to download your Statement of registration.
If you need a statement of registration with an official stamp, please contact the Student Affairs Front Office at (+31) 071 527 8011 or info@leidenuniv.nl. Do not forget to mention your student number and the institution that requires the document. Please note that our offices are closed right now, which means that arranging a physical document may take longer than usual.

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I have been told it is expensive to follow a second degree programme in The Netherlands. Is this true?

This depends on whether you fall into the statutory tuition fee category, or the institutional tuition fee category. You can find this in the section on 'Second Dutch degree programmes' on our tuition fees website

The best option is usually to start a second degree programme before completing your first one. In general, if you complete your first programme at Leiden University and want to follow a second programme at Leiden University, the tuition fees for the second programme will also be the normal rate on the condition that: 

  • the second programme directly follows the first, i.e. consecutively, and
  • you remain registered as a student, without interruptions, until you graduate from your second degree programme.

If you will change from one Dutch university to another, you must make sure that you have an overlapping period of student registration before you complete either of your two degree programmes. 

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How do I request proof of payment of tuition fees?

You can request proof of tuition fee payment from the Student affairs front office. Make sure to let us know your student number when making the request. You can ask us to send it directly to another Dutch university by email, collect it in person, or have it sent to your correspondence address.

Proof of payment for another Dutch university (bewijs betaald collegegeld - BBC) 
If you require proof of tuition fee payment to show to another Dutch university, let us know the name of the institution in question when making your request.

Proof of payment for other purposes
If you require proof of tuition fee payment for another purpose, for example to show to a scholarship provider, insurance company or tax authorities, you should not request a BBC. Instead, you should request a 'proof of student registration letter' that also indicates your tuition fee rate.

 

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How can I pay tuition fees?

There are a number of ways to pay your tuition fees.The methods available to you are determined by your situation and your study programme.

  • Digital direct debit authorisation (via Studielink). This is only possible if you have a bank account in a SEPA country with a corresponding IBAN account number. You can choose instalments or a lump sum payment..
  • Transfer of tuition fees in one lump sum before the start of the academic year.
  • Payment in one lump sum by debit card (PIN/Maestro) or credit card (Visa/Maestro) at the Student Affairs Front Office before the start of the academic year. Please be aware that credit card payments incur a 5% administrative fee for each payment.
  • Non-EU nationals only: payment in instalments by bank transfer on the basis of a tuition fee invoice.
  • Submitting a ‘Proof of Tuition Fee Payment’ (or BBC in Dutch)

For further information and tuition fee instalment due dates, see the Methods of payment website.

What is a BBC?

BBC stands for Bewijs Betaald Collegegeld (which means proof of tuition fee payment). If you are studying at another institution, in addition to Leiden University, you may be able to fulfil tuition fee obligations at one institution by showing proof (a BBC) that you have paid tuition fee at the second institution. This means you will only have to pay tuition fees once.

To be issued with a BBC, you must be studying full-time and paying the statutory tuition fee rate for the study programme in question. See the link below for information about statutory tuition fee.  Always check in advance with the relevant Students Administration department whether you are eligible for a BBC. For Leiden study programmes, contact the Student Affairs Front Office.

A BBC can only be issued once you have taken the necessary steps to arrange tuition fee payment.

You can also use a BBC when arranging registration as a guest or minor student at another university.

 

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What is the latest deadline for me to submit my application for admission in the uSis-portal?

The following is applicable for Dutch and European students:
If an application has been made in Studielink on or before June 15th, then an extension of the deadline for submitting documents via uSis will be in effect. The extension allows documents to be submitted up to and including June 23rd. This means that June 23rd is the final date for submitting an application request.

When and how must I send certified copies of my academic records to the university?

When?
When you apply for admission to a degree programme via our online application portal (uSis), you need only upload digital copies of your academic records. Upon admission you will be issued with an ‘Admission Statement’, which will explain exactly which certified copies must be sent to Leiden University Admissions Office and how to do so. 


How?

Non-Dutch diplomas
Copies must be certified as genuine (i.e. bearing an original stamp and signature) by the registrar of your institution or the head of department. They must be sent in a sealed institution envelope to Leiden University Admissions Office, either by you or directly by the institution. See Admissions Office postal address
If you cannot meet these requirements please instead submit officially legalised or apostilled documents - see this Dutch government website on legalising documents
Note that photocopies of certified/legalised copies are not acceptable, nor are copies certified by local municipal authorities.

  • Diploma not yet issued? If you are asked to submit a diploma but it will not be issued in time, please instead submit a complete certified transcript accompanied by an original statement from your institution confirming that you have graduated.
  • TranslationsIf the original documents are not issued in English, French, German or Dutch, they should be translated by a sworn translator (or the institution itself) and attached to the original documents.

Dutch diplomas
Certified copies of Dutch academic records may be sent to the Admissions Office directly by the issuing institution or by the applicant him/herself.

For further information, see the FAQ on 
What is a certified copy?

I haven’t yet received my LU card. What should I do?

There can be a number of reasons why you haven’t yet received your LU card:

​Note that if you upload a replacement passport photo, you will not automatically receive a new LU card. You must also cancel your old card and request a new one at a LU card helpdesk.

For further assistance, contact the Student Affairs Front Office. Front Office for assistance.

The tuition fees (or the tuition fee instalment) have not been withdrawn from my account. What should I do?

If we have been unable to debit your tuition fee (instalment) from your bank account, we will send you an email within two weeks via your uMail account. This mail will request that you transfer the payment to us yourself. If you know the amount you need to pay, you need not await this email. You can transfer the payment right away. Make sure to state your student number in the bank transfer. Also, check with your bank whether there are any problems that could prevent future debit attempts.  If necessary you can contact our financial department via: fa@sea.leidenuniv.nl.

Be aware that your student registration may be cancelled if you do not pay your tuition fee on time. Late tuition fee payments can also have consequences on future student registration or graduation requests.
 

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Where can I find vacancies for part-time jobs at the University?

Part-time jobs at the University are usually organised through Jobmotion, the internal temporary employment agency of Leiden University (website in Dutch). You can apply for the student pool via their website if you speak, write and read Dutch fluently.
​You can also find information about part-time jobs on the LU Career Zone.

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