Universiteit Leiden

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Frequently asked questions

Frequently Asked Questions

When and how must I send certified copies of my academic records to the university?

When you apply for admission to a degree programme using our online application system, you need only upload digital copies of your academic records. If you are admitted onto a study programme you will then receive an ‘Admission Statement’ by email. This statement will explain exactly which academic records (certified copies) must be sent to Leiden University’s Admissions Office by post and the deadlines for doing so.

- If you have a non-Dutch diploma:
Copies must be certified as genuine (i.e. bearing an original stamp and signature) by the registrar of your institution or the head of your department. They must be sent in a sealed institution envelope to Leiden University’s Admissions Office, either by you or directly by the institution. If you cannot meet these requirements please instead submit officially legalised or apostilled documents - see the information on legalising documents via the link below. Photocopies of certified/legalised copies are not acceptable, nor are copies certified by local municipal authorities.

If you are asked to submit a diploma but it will not be issued in time, please instead submit a complete certified transcript accompanied by an original statement from your institution confirming that you have graduated.

If the original documents are not issued in English, French, German or Dutch they should be translated by a sworn translator (or the institution itself) and attached to the original documents.

- If you have a Dutch diploma:
Certified copies of Dutch academic records may be sent to the Admissions Office directly by the issuing institution or by the applicant him/herself.

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Does Leiden University have a welcome or pick-up service for international students?

On certain dates before each semester, Leiden University offers a warm welcome service for newly-arriving international students. If you arrive on one of these dates, you can sign up for the welcome service at Amsterdam Schiphol airport, Leiden train station or the Hague Hollandspoor train station. You can also visit an information lounge with any questions you might have about post-arrival practicalities. You are highly advised to plan your arrival for a date during the warm welcome service.
  • For further information, and the dates of the next warm welcome service, please visit the welcome service page
  • If you have any questions about the warm welcome service, please send a mail to:  arrival@leidenuniv.nl

What happens to applications received after the deadline?

We encourage students to submit their applications as early as possible. If we receive your application after the relevant deadline you will be asked whether you wish to withdraw your application or defer your application until the next possible start date. Only in exceptional cases will late applications be considered. Decisions concerning the processing of late applications are made on a case by case basis in consultation with the faculty in question.


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Does Leiden University offer a (partial) tuition fee waiver?

Leiden University offers several scholarships which includes (partial) tuition fee waivers, such as, for example, the LExS scholarship. 

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How long does it take before a decision on my application is issued?

It generally takes about 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible to help speed up the processing time.

Once a decision on your application has been made you will receive a formal statement from the faculty by email.


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Can a parent or sponsor provide the ‘proof of financial means’ for my visa/residence permit?

We are only able to accept bank statements in your own name, not that of a sponsor or family member. A letter from a friend/family member promising funds is also not sufficient.
The only evidence of financial means we are able to accept are:
• A bank transfer of your living expenses to Leiden University
• A bank statement in your own name
• A scholarship letter clearly stating your name

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Where can I find vacancies for part-time jobs at the University?

Part-time jobs at the University are usually organised through Jobmotion, the internal temporary employment agency of Leiden University. You can apply for the student pool via the website.

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Can my application fee be waived?

The following students do not have to pay the € 100 application fee:

  • applicants who are following or have completed a bachelor’s degree from a Dutch university (of applied sciences) – upon submission of a copy of your Dutch bachelor’s diploma or transcript;
  • applicants who have previously been registered as students of Leiden University (any study programme);
  • applicants for Study Abroad and Exchange programmes; applicants for the BSc programmes in Life Science and Technology or Molecular Science and Technology;
  • and applicants who can prove that they have applied for or have been granted one of the following scholarships: CEU Praesidium Libertatis (only applicable to students of the Central European University), NFP (on submission of a letter of support for your NFP application from your employer), STUNED (on submission of a letter confirming your STUNED application from NESO Jakarta). The letter for the NFP or STUNED should be added to your online application.

No other students are eligible to apply for an application fee waiver.

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How will I be notified about the decision on my application?

After Leiden University has received your complete application, it will be forwarded to the relevant faculty/department. Once the faculty/department has issued a decision, it will be indicated in the online application portal (uSis). You will receive an email notifying you once a decision has been made.

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How and when is accommodation allocated by the Housing Office?

The Housing Office will begin allocating accommodation once the housing deadline has passed. Accommodation is allocated on a ‘first come, first served basis’, according to the date on which your housing fee was received, and on the basis of certain immigration and study-related criteria.

We will do our best to meet your accommodation preferences, but unfortunately cannot offer any guarantees.

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