Statements & proof of graduation
Statement of graduation
If your diploma will be awarded a while after you complete your degree but you need formal proof of graduation, the Board of Examiners can issue a statement confirming that you have completed your studies. Contact your study adviser or coordinator for assistance.
Certified copies
Do you need a certified copy of your diploma? You can download a certified extract of your diploma from the DUO diploma registry (Dutch government education agency). This has the same status as a certified copy in the Netherlands.
Alternatively you can request certified copies either:
- in person at the Student Affairs Front Office. Remember to take along your original diploma/transcript and valid ID, or
- from your faculty or study programme. In general, only copies of transcripts (not diplomas) can be issued. Take a look under your faculty or programme tab for more information, or contact your education administration office.
Legalisation of your diploma
In some situations you may be asked to provide a legalised version of your Leiden University diploma, for example if you intend to work or study abroad. You can arrange this via DUO (Dutch government education agency).
Diploma description for non-Dutch institutions
Are you going to study or work outside The Netherlands, and does your (future) university or employer require more information about your Dutch qualification? You can request a diploma description from Nuffic.
Graduation Statements
Starting one day after your diploma has been registered in uSis, you can download an official extract of your diploma details from DUO. This digital extract has the same legal value as a certified copy of your diploma.
Requesting Certified Grade Lists
To request certified grade lists, please send an email to the education office including the following information:
- Your full name, study program, and student number,
- Whether you need a Dutch or English version of the grade list,
- The number of copies required,
- Whether you will collect the grade list(s) at the education office desk, or to which address the grade list(s) should be sent.
Generating Certified Grade Lists Yourself
You also have the option to generate a certified digital grade list yourself. Go to uSis, log in, and click on Grade List. Your grade list will open in your web browser. You can download and save it as a PDF file.
The PDF includes a certificate proving its authenticity and that it was issued by Leiden University. You’ll see this certificate as a blue banner at the top of the screen. Digital grade lists should only be used in digital form. If you print or alter the file, it is no longer valid. The digital version holds the same value as a scanned certified grade list.
Propaedeutic Diploma
Propaedeutic diplomas are registered twice per academic year (in February and September). You can download an official extract of your propaedeutic diploma from the DUO diploma register. This digital extract is legally equivalent to a certified copy. If you need a paper version, please contact the education office.