Education administration office
Every faculty and some study programmes have an education administration office where you can request information about schedules, transcripts, grades and other academic results.
Science Student Administration (SSA)
The Science Student Administration employees are mainly responsible for the registration of study results, like grades for courses and research projects, and most activities in the certification process (registration of diplomas).
Please contact the student administration if you have any questions regarding...
- Transcripts of records
- Certification / Graduation
- Registration of grades (also of approved external courses, please send us a certified transcript issued by the other university!)
- uSis (via uSis-FWN@science.leidenuniv.nl)
- For questions about your Admission/application please refer to this page: https://www.universiteitleiden.nl/en/education/admission-and-application
- MyStudyMap (via FWNstudentsupport@science.leidenuniv.nl)
Please always mention your student ID (digits only) if you contact us; it will enable us to answer your questions more swiftly!
On the right side of this page, under 'Who's my contact person?', you can find the contact person for your programme and the email address to use if you wish to get in touch with them.
Please do NOT contact the SSA or admin-mailboxes for...
... questions about the programme, the schedule, internships/research projects, e.g. exemptions or on the contents of a course or permission to follow a certain course should be directed to the programme coordinator or study advisor (or in certain cases the Board of Examinars), not the Science Student Administration. Please check this website; on the left side of this page all programmes are mentioned, so you can find contact info for your programme quite easily!
... problems logging in to ULCN or uSis (please check the FAQ at the student website)
... issues with enrolling as a student (for a programme, so not a class or exam) / admissions; please contact Plexus Front Office.
Thank you!
Transcripts
If you need a transcript of records, please use the corresponding form in Topdesk.
Where can you find us?
Please note: The SSA desk is closed on April 25 and May 28 due to training days of the SSA. You will find our SSA desk (desk d) in the new Gorlaeus Building, on the ground floor (Service area). Follow the signs toward the CE wing. If you wish to talk to the contact person for your programme directly, this is possible. Please send an email to the admin-mailbox of your programme to set up an appointment to visit our desk. Please note that the topic will need to entail the activities of the SSA -as mentioned above, we can't help you out with matters that should be addressed to others (e.g. study advisor of Leiden University Front Office PLEXUS)Please bring your LU-card to an appointment so your data can quickly be retrieved.
So... when should you then send an email to the SSA-mailbox?
The answer to this question is actually quite simple: hardly ever!
If you are a (former) student or staff of a Leiden Science institute/programme, the admin mailbox (email address) that is specifically intended for questions and comments regarding your programme can be found on the right side of the page. Please send your email to that address, and always state your student ID in the subject line (if you are staff and have a question about a student, we kindly request you to always mention student ID as well).
The SSA mailbox is basically only to be used for general (faculty) questions that do not relate to a specific programme.
Education Office Astronomy
The education administration for the Astronomy bachelor's and master's programme is managed by the Education Office Astronomy. Click on the positions below to learn more and to contact the team.
Ultimate responsibility for the Astronomy bachelor's and master's programmes. Contact for policy, vision and strategy issues.
Dr. Michiel Hogerheijde (master - interim)
Huygens Laboratory, room 1112c
od-bsc@strw.leidenuniv.nl
Dr. Michiel Hogerheijde (bachelor)
Huygens Laboratory, room 1112c
od-bsc@strw.leidenuniv.nl
Management of the Education Office Astronomy. Contact for organisational, personnel and policy issues. Also Astronomy programme coordinator.
Dr. Anton Heemskerk
Oort building, room 564
onderwijscoordinator@strw.leidenuniv.nl
Coordination of the Astronomy bachelor's and master's programmes. Contact for schedules, student communication and registration. Also Head of Education Office Astronomy.
Dr. Anton Heemskerk
Oort building, room 564
onderwijscoordinator@strw.leidenuniv.nl
Supporting students with information and counseling. Contact for personal circumstances, study planning and study delay. Click here for more information and to plan a meeting.
Wouter Schrier, MSc
Oort building, room 567
studyadvisor@strw.leidenuniv.nl
Student recruitment and external communication. Contact for student recruitment events, student websites and PR-material.
Rowan Sprinkhuizen
Oort building, room 562
pr-education@strw.leidenuniv.nl
Administrative support for the Education Office Astronomy. Contact for course evaluation procedures, planning of meetings and room booking for education purposes.
Liesbeth van der Veld, BEd
Oort building, room 564
eduassist@strw.leidenuniv.nl
Support of the Education Office Astronomy. Contact for all master related questions and international affairs.
Kim Nguyen, MSc
Oort building, room 562
master@strw.leidenuniv.nl
Support of the Education Office Astronomy. Contact for all bachelor related questions and mandatory matching.
Willemijn van Rijn, MA
Oort building, room 564
bachelor@strw.leidenuniv.nl
Contact for bachelor project related questions. General support of the Education Office Astronomy.
Dr. Marcel van Daalen
Oort building, room 538
daalen@strw.leidenuniv.nl
Committees
Various education-related committies are in place for the Astronomy education programme. More information and memberships of the Education Committee, Board of Examiners, Board of Admissions and Public Relations Committee can be found on the page University & faculty councils and programme bodies.