To arrange upon your return
Report
Remember how curious you were about other students’ study-abroad stories when you were considering going on exchange? Now it’s your turn to help out. Your tips and experiences can be a great source of information to other students thinking of studying abroad at the same institution.
- As soon as you get home, write a report about your stay, in English, using this template.
- Within one month of your return, upload your report in the study abroad portal in the ‘Upon return’ section. You will receive a reminder by email just before your return.
Transcript and credits
Before departure, did you get approval for the credits you earn abroad to be counted towards your studies in Leiden (see ‘to arrange before departure’)? If so, you need to have your credits recognised upon your return as follows:
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Upload your transcript from your host university in the study abroad portal, in the ‘Upon return’ section. You will receive a reminder by email just before your return. If your host will instead send your transcript directly to Leiden University, we will upload it for you and let you know.
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Check whether any additional actions are required at your faculty by looking on your study programme/faculty tab or contacting your International Exchange Coordinator.
Be aware that it can take several weeks for your host university to send your transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know.
You can check that your credits have been recognised by looking in uSis or contacting your education administration office.
Help other students on their way
With your study abroad experience, you can help other students on their way to their own international adventure:
- Pre-departure event (university-wide exchange)
Meet students who are going to study at your host university and share your experiences with them. The pre-departure event takes place in April. - Study Abroad Festival
Share your experiences with students who are thinking of studying abroad. The Study Abroad Festival takes place in October. - Study Abroad photo and film contest
Capture your study abroad adventure on film and win prizes.
If you have been away on exchange, you will receive an invitation to take part in all these events.
Erasmus Student Network Leiden
Would you like to be part of the international student community upon your return? If so, join the Erasmus Student Network Leiden. It’s a great way to meet students from all over the world, share experiences and keep that international feeling!
Make sure to look on your faculty or programme tab!
If your faculty or programme has additional steps that you need to take upon your return, these will be explained under your faculty or programme tab.
Having your exchange credits recognized
Towards the end of your exchange you will receive an email from the FGGA International Office called Finalizing Your Exchange. This email contains important information about how to have your exchange credits recognized and entered in uSis. The process is as follows:
- Request that your host university send your official transcript to the FGGA International Office or send it to us yourself; the sooner we get it, the sooner we can process it;
- The International Office will check if the courses listed on your transcript have been approved in a Course Approval Form (CAF); if not, you will need to submit a new CAF;
- The credits and grades will be converted based on the conversion table referred to in the CAF;
- The International Office will send you your host and converted transcript by email, cc to the FGGA OSC or the LUC course administration for processing in uSis.
Keep in mind that it takes several months to convert the transcripts from the fall semester. If you need your credits processed quickly for an upcoming graduation or for graduate school applications, let us know!
Questions about your exchange credits should be directed to us: international@fgga.leidenuniv.nl. Please always include your student number and study programme.