To arrange upon your return
Report
Remember how curious you were about other students’ study-abroad stories when you were considering going on exchange? Now it’s your turn to help out. Your tips and experiences can be a great source of information to other students thinking of studying abroad at the same institution.
- As soon as you get home, write a report about your stay, in English, using this template.
- Within one month of your return, upload your report in the study abroad portal in the ‘Upon return’ section. You will receive a reminder by email just before your return.
Transcript and credits
Before departure, did you get approval for the credits you earn abroad to be counted towards your studies in Leiden (see ‘to arrange before departure’)? If so, you need to have your credits recognised upon your return as follows:
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Upload your transcript from your host university in the study abroad portal, in the ‘Upon return’ section. You will receive a reminder by email just before your return. If your host will instead send your transcript directly to Leiden University, we will upload it for you and let you know.
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Check whether any additional actions are required at your faculty by looking on your study programme/faculty tab or contacting your International Exchange Coordinator.
Be aware that it can take several weeks for your host university to send your transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know.
You can check that your credits have been recognised by looking in uSis or contacting your education administration office.
Help other students on their way
With your study abroad experience, you can help other students on their way to their own international adventure:
- Pre-departure event (university-wide exchange)
Meet students who are going to study at your host university and share your experiences with them. The pre-departure event takes place in April. - Study Abroad Festival
Share your experiences with students who are thinking of studying abroad. The Study Abroad Festival takes place in October. - Study Abroad photo and film contest
Capture your study abroad adventure on film and win prizes.
If you have been away on exchange, you will receive an invitation to take part in all these events.
Erasmus Student Network Leiden
Would you like to be part of the international student community upon your return? If so, join the Erasmus Student Network Leiden. It’s a great way to meet students from all over the world, share experiences and keep that international feeling!
Make sure to look on your faculty or programme tab!
If your faculty or programme has additional steps that you need to take upon your return, these will be explained under your faculty or programme tab.
University-wide information
Please note that all information displayed on the University (General) tab is also relevant for Humanities students.
Report
Remember how curious you were about other students’ study-abroad stories when you were considering going on exchange? Now it’s your turn to help out. Your tips and experiences can be a great source of information to your fellow students who are thinking of studying abroad at the same institution.
- As soon as you get home, write a report about your stay, in English, using this template.
- Within one month of your return, upload your report in the study abroad portal in the ‘Upon return’ section. You will receive a reminder by email just before your return.
- Be aware that failure to submit your study abroad report on time can have consequences for your scholarship entitlement, if applicable.
Failed courses
Students who fail a course at the host university will generally be unable to take measures with the host university to repeat an exam or an assignment for a passing mark. Students should be aware that a failed course will mean they may need to take an additional course or courses once back at Leiden University in order to meet graduation requirements, depending on their situation and the number of credits needed.
Have your credits recognised
Before departure, did you get approval for the credits you earn abroad to be counted towards your Leiden University studies? If so, you must now take the following steps to have your credits recognised:
Upload your transcript from your host university in the study abroad portal, in the ‘Upon return’ section as soon as you receive it. You will receive a reminder by email just before your return. If your host will instead send your transcript directly to Leiden University, we will upload it for you and let you know.
Be aware that it can take several weeks for your host university to send your transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know.
Failed courses
Students who fail a course at the host university will generally be unable to take measures with the host university to repeat an exam or an assignment for a passing mark. Students should be aware that a failed course will mean they may need to take an additional course or courses once back at Leiden University in order to meet graduation requirements, depending on their situation and the number of credits needed.
Grade transfer
Leiden will transfer those credits that have been successfully obtained at the host university to your programme here. A number of resources and sources of expertise are employed to assist with determining Leiden equivalents to foreign grades. Grades are not transferred on a pass/fail basis. Students will receive a Leiden University grade equivalent to their grades at the host university.
You are strongly advised to book an online intake appointment with BA International Studies study abroad advisor Anna van der Jagt to discuss your options for exchange. Only start your application after your intake appointment with Anna. Rest assured that selection is not based on first-come, first-served.
Report
Remember how curious you were about other students’ study-abroad stories when you were considering going on exchange? Now it’s your turn to help out. Your tips and experiences can be a great source of information to your fellow students who are thinking of studying abroad at the same institution.
- As soon as you get home, write a report about your stay, in English, using this template.
- Within one month of your return, upload your report in the study abroad portal in the ‘Upon return’ section. You will receive a reminder by email just before your return.
- Be aware that failure to submit your study abroad report on time can have consequences for your scholarship entitlement, if applicable.
Have your credits recognised
Before departure, did you get approval for the credits you earn abroad to be counted towards your Leiden University studies? If so, you must now take the following steps to have your credits recognised:
You will receive an invitation by email to upload your transcript from your host university just before your return. However, we will need to receive and upload your transcript from your host university in the study abroad portal, in the ‘Upon return’ section. If your host sends your transcript directly to you please file a request to have the transcript send to the Humanities International office studyabroad@hum.leidenuniv.nl or send the transcript to us so we can upload it for you.
Be aware that it can take several weeks for your host university to send your transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know.
Failed courses
Students who fail a course at the host university will generally be unable to take measures with the host university to repeat an exam or an assignment for a passing mark. Students should be aware that a failed course will mean they may need to take an additional course or courses once back at Leiden University in order to meet graduation requirements, depending on their situation and the number of credits needed.
Grade transfer
Due to the high number of exchange partners, differences in educational systems and discrepancy’s in grading schemes, it has been found to be impossible to come to an accurate conversion which does justice to the value of the work done elsewhere. The Programme Board, Board of Examiners and Education Committee have therefore decided the only fair decision is not to attempt such a conversion and assess all students in the same way.
The grades obtained while studying abroad are converted to the Leiden University grading scheme, but the courses will be registered in uSis with either a pass or fail. The programme has come to this decision, to create equal conditions for all International Studies students who partake in an exchange period abroad. Thus, results obtained abroad count towards your credits but aren’t included in your GPA and do not affect the calculation of the judicium.