As soon as your student registration has been finalised, you will receive a confirmation from us by e-mail. You can then download your Statement of registration via uSis by following the steps below:

1. Log into uSis using your student number. 
2. Click on the 'Communication' tile.
3. If you do not see the message you are looking for, click on the little x in top-right corner of your screen.
4. Click on ‘Your registration is final’ to download your Statement of registration.

If you need a statement of registration with an official stamp, please contact the Student Affairs Front Office at (+31) 071 527 8011 or info@leidenuniv.nl, or visit our office in Leiden or The Hague. Do not forget to mention your student number and the institution that requires the document.

More information

• Student Affairs Front Office

If you have applied but not yet been admitted
Yes, you can change your requested start date as follows:

1. Cancel your application in Studielink
2. Reapply for your preferred start date in Studielink.
3. You will then be instructed to create and submit a new application in Leiden University’s online application portal (uSis). 

If you have already been admitted
If you wish to defer the start of your studies, you must submit a new application for your preferred start date. Be aware that admission requirements can change. If this occurs, you are unfortunately not guaranteed admission for your new start date. Please follow the instructions below: 

1. Log into uSis, download your admission decision and save it on your computer.
2. Cancel your current application for enrolment in Studielink.
3. After 1 October: Go to Studielink and apply for your new start date. 
4. Log into uSis and follow the steps required to submit a new application. 
5. When you get to the step 'Previous education', upload any qualifications obtained since your last application. 
   
6. When you get to the step ‘Admission’, click on Uploads > Other documents > Previous decision and upload your admission decision.
7. Submit your application

In general, you do not have to pay the application fee again. See the exceptions here below: 

Exceptions:

• If you wish to change your choice of study programme or specialisation, you must pay the application fee again.
• If you have been admitted to an LLM Advanced Studies programme, you may only request re-admission once free of charge. If you re-apply a second or subsequent time, you must pay the application fee again.

Other important steps

• Already applied for housing? You must notify the Housing Office of your deferral. This will not happen automatically! See the FAQ on Can I defer my housing request.
  
• Already applied for a scholarship? Upon deferral, your scholarship request will be automatically cancelled. You must re-apply for your scholarship when applying for re-admission. 
  
• Already applied for a visa/residence permit? Upon deferral, your visa/residence permit application will be automatically cancelled. Once you are re-admitted, you will receive information on how to re-apply for your visa/residence permit. Note that after deferring your application, you must wait at least 2 days before submitting a new visa/residence permit application via uSis.

More information

• Application & admission
• Admissions Office contact form: Bachelors
• Admissions Office contact form: Masters

It generally takes about 4 to 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible.

Once a decision on your application has been made, you will receive a formal statement from the faculty by email.

 

More information

• Application & admission

Take a look on the IT facilties page on the student website.

Can't find the solution there? Ask your question in the Helpdesk Portal.

There are several reasons why you may not be able to log in:

• You haven’t yet received a user name and/or password. Request an account.
• You have forgotten your user name and/or password. Request them again.
• Your account has not yet been activated. Activate your account.
• Your password has expired. Reset your password.
• Your ULCN account is no longer active. You can only access uSis and Brightspace using your ULCN account up to 60 days after your student registration has been cancelled.

If you know your user name and password, keep the following points in mind:

• You must log in with your user name, not your uMail address.
• Use lower case letters to enter your user name, not capital letters (e.g. s1234567).
• Make sure you haven’t accidentally put CAPS LOCK on.

If you still can’t log in, do the following:

• Change the language on the log-in page, from Dutch to English or vice versa, and try again.
• If you can log into one application but not another, the issue concerns the application and not your account. Contact the ISSC Helpdesk.
• If none of the above-mentioned tips work contact the ISSC helpdesk.

More information

• Student accounts
• ICT Support / Helpdesks

Because of their popularity, some bachelor’s programmes are oversubscribed. For these programmes, a limit has been set for the number of students that can be allocated a place. This is known as a 'numerus fixus'. This means that even if you are admitted to the programme, you are not guaranteed a place. You must also be allocated a place on the programme via a selection procedure.

• You can find an overview of all numerus fixus study programmes here. 

Take careful note of the application deadlines for numerus fixus programmes as these are generally earlier than those for other types of study programme. 

For further explanation see Admission requirements - Programmes with limited places.

More information

• Student Affairs Front Office

There can be a number of reasons why you haven’t yet received your LU card:

• You have not yet uploaded a passport photo through Account Self Service.
• The university does not have your correct address; check this in Studielink or at the Student Affairs Front Office. If your address is correct after all, go to one of the LU Card helpdesks to request a new card.
• You have previously had a LU Card. In that case you can only request a new one at an LU Card helpdesk.
• You are an exchange student. In that case you will receive an email telling you when you can pick up your LU Card from the Plexus Student Centre.

Note that if you upload a replacement passport photo, you will not automatically receive a new LU card. You must also cancel your old card and request a new one at a LU card helpdesk. This requires a fee. 

For further assistance, contact the Student Affairs Front Office. 

Are you a future bachelor’s student? Instead, see the FAQ for bachelor’s students who cannot submit their academic records in time.  

The standard deadline for receiving all the required documents for your visa/residence permit request is:

• 1 June: programmes starting in September
• 1 December: programmes starting in February 

Academic records expected later?  
Will the academic records requested in your admission statement (e.g. your final transcript or diploma) be issued after the standard deadline? Follow the instructions below:

If you need a visa AND residence permit:
1. Before the standard visa/residence permit deadline:

• Submit all your other visa/residence permit documents and pay the visa/residence fee.  
• In the uSis visa portal, also upload a personal statement explaining which academic records are late, why, and when you can provide them.

2. Before 6 July (September start)/ 6 December (February start):
Make sure Leiden University receives the following items sent directly by your institution – see permitted submission methods below:  

• A certified copy of your most recent transcript, and
• A statement confirming your predicted grades and expected graduation date (which must be before the start date of your studies).
  
  Permitted submission methods:
• By post to Leiden University Admissions Office postal address in a sealed institution envelope; or
• By email to masteradmission@sea.leidenuniv.nl. The email must:
  • be sent from an official email address that is currently in use by your institution;
  • be sent by a staff member who is authorised to issue academic records - their name and position must be clearly stated;
  • state your full name and uSis application number.
    Note: if we are not able to verify the authenticity of the email address or sender (via the institution website or direct contact), we cannot accept documents sent by email.
• Chinese academic records only: upload verification reports of your ‘transcript to date' and ‘student record report’ in Chinese and English in the uSis application portal under ‘other documents’.

3. We will request your visa/residence permit on the basis of the above-mentioned documents. However, we must also receive the requested final academic records before the start date of your studies, otherwise your visa/residence permit application will be cancelled - without refund of the fee.

If you need a residence permit only:

1. Before the standard visa/residence permit deadline: submit all your other visa/residence permit documents and pay the visa/residence fee.
2. By 1 August (September starts) or 15 January (February start): make sure Leiden University receives the missing academic records.
3. If your academic records will only be available after 1 August/15 January, send a mail to masteradmission@sea.leidenuniv.nl to request instructions. 

Take action in time!
We urgently request that you take the above-mentioned steps in time. If we do not receive the required documents and information on time, we will not be able to process your visa/residence permit request. This will result in you being unable to join your study programme. 

To request a LU-Card you must have a Dutch correspondence address and a ULCN account. You can request a LU card as follows:  

• Log into Account Services using your student account (ULCN).
• Go to 'My profile' and check that your Dutch correspondence address is (correctly) entered. If not, take the steps below:
  • Degree students: add or update your Dutch address in Studielink.
  • Exchange students: log into uSis, click on the ‘Contact details’ tile, then add or update your Dutch address.
  • Note that it will take a couple of days for your address update to be processed. Only go to the next step once your correct address is shown in Account Services. 
• Go to 'My profile' and upload a passport photo. Make sure your photo meets standard passport photo requirements. 
  
• Is this your first LU-Card? You will receive your LU-Card by post at your Dutch correspondence address within 5 to 10 days. 
• Already had a LU-Card connected to this ULCN account? After uploading your photo, you must also request a new card by sending an email to lu-card@leidenuniv.nl or visiting a LU-Card helpdesk. After doing so, you will receive your new LU-Card by post at your Dutch correspondence address within 5 to 10 days. 

Read more about requesting a LU-Card

Activate your LU-Card
Before using your LU-Card you first need to activate it using the ‘ReadID Ready’ app. Find out how to activate your LU-Card. 

Exception for HOVO students
HOVO students can request a LU-Card at the University Library. You will need to take along valid ID. 

More information

• Student Affairs Front Office
• LU card helpdesks

On your admission statement, you can find instructions on how to submit certified copies of your academic records. Are you unable to submit certified copies in the manner stated? Take a look at the alternative options below. 

If your diploma can be verified online but we have not offered you this option

• On the decision screen, upload a copy of your diploma AND a document explaining the online verification method.
  
• The Admissions Office will assess whether online verification is possible or if hardcopies are still required.

If your school/university cannot submit documents via the specified method

• Ask your school/university to send your academic records as pdf attachment by email to bacheloradmission@sea.leidenuniv.nl or masteradmission@sea.leidenuniv.nl.
  
• The email must be sent by an authorised staff member from an official university email address, clearly stating the name and position of the staff member.
  
• Upon receipt, the Admissions Office will decide if the documents meet the verification requirements or whether further items are required.

If you cannot request documents via your school/university
Are you unable to request documents via your school/university, for example because you graduated too long ago?

• Instead, have your documents legalised or affixed with an Apostille stamp in the country where the qualification was obtained. Consult this Dutch Government website for further information.
  
• The legalisation or Apostille stamp must be original – not a copy. We also cannot accept documents legalised by other authorities, such as notaries, translators or municipal offices.
  
• Send the original legalised/apostilled documents to the Admissions Office by post. See postal address.
  
• Also upload a copy of these items on the decision screen.

If you have a Dutch diploma but it is not in the DUO diploma register (Mijn Diploma’s)

• Ask your Dutch school/university to send certified copies bearing an official stamp and signature in a sealed institution envelope to the Admissions Office by post. See postal address.
  
• Also upload a copy of these items on the decision screen.

As soon as your student registration has been finalised, you will receive a confirmation from us by e-mail. You can then download your Statement of registration via uSis by following the steps below:

1. Log into uSis using your student number. 
2. Click on the 'Communication' tile.
3. If you do not see the message you are looking for, click on the little x in top-right corner of your screen.
4. Click on ‘Your registration is final’ to download your Statement of registration.

If you need a statement of registration with an official stamp, please contact the Student Affairs Front Office at (+31) 071 527 8011 or info@leidenuniv.nl, or visit our office in Leiden or The Hague. Do not forget to mention your student number and the institution that requires the document.

More information

• Student Affairs Front Office

If you have applied but not yet been admitted
Yes, you can change your requested start date as follows:

1. Cancel your application in Studielink
2. Reapply for your preferred start date in Studielink.
3. You will then be instructed to create and submit a new application in Leiden University’s online application portal (uSis). 

If you have already been admitted
If you wish to defer the start of your studies, you must submit a new application for your preferred start date. Be aware that admission requirements can change. If this occurs, you are unfortunately not guaranteed admission for your new start date. Please follow the instructions below: 

1. Log into uSis, download your admission decision and save it on your computer.
2. Cancel your current application for enrolment in Studielink.
3. After 1 October: Go to Studielink and apply for your new start date. 
4. Log into uSis and follow the steps required to submit a new application. 
5. When you get to the step 'Previous education', upload any qualifications obtained since your last application. 
   
6. When you get to the step ‘Admission’, click on Uploads > Other documents > Previous decision and upload your admission decision.
7. Submit your application

In general, you do not have to pay the application fee again. See the exceptions here below: 

Exceptions:

• If you wish to change your choice of study programme or specialisation, you must pay the application fee again.
• If you have been admitted to an LLM Advanced Studies programme, you may only request re-admission once free of charge. If you re-apply a second or subsequent time, you must pay the application fee again.

Other important steps

• Already applied for housing? You must notify the Housing Office of your deferral. This will not happen automatically! See the FAQ on Can I defer my housing request.
  
• Already applied for a scholarship? Upon deferral, your scholarship request will be automatically cancelled. You must re-apply for your scholarship when applying for re-admission. 
  
• Already applied for a visa/residence permit? Upon deferral, your visa/residence permit application will be automatically cancelled. Once you are re-admitted, you will receive information on how to re-apply for your visa/residence permit. Note that after deferring your application, you must wait at least 2 days before submitting a new visa/residence permit application via uSis.

More information

• Application & admission
• Admissions Office contact form: Bachelors
• Admissions Office contact form: Masters

It generally takes about 4 to 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible.

Once a decision on your application has been made, you will receive a formal statement from the faculty by email.

 

More information

• Application & admission

Take a look on the IT facilties page on the student website.

Can't find the solution there? Ask your question in the Helpdesk Portal.

There are several reasons why you may not be able to log in:

• You haven’t yet received a user name and/or password. Request an account.
• You have forgotten your user name and/or password. Request them again.
• Your account has not yet been activated. Activate your account.
• Your password has expired. Reset your password.
• Your ULCN account is no longer active. You can only access uSis and Brightspace using your ULCN account up to 60 days after your student registration has been cancelled.

If you know your user name and password, keep the following points in mind:

• You must log in with your user name, not your uMail address.
• Use lower case letters to enter your user name, not capital letters (e.g. s1234567).
• Make sure you haven’t accidentally put CAPS LOCK on.

If you still can’t log in, do the following:

• Change the language on the log-in page, from Dutch to English or vice versa, and try again.
• If you can log into one application but not another, the issue concerns the application and not your account. Contact the ISSC Helpdesk.
• If none of the above-mentioned tips work contact the ISSC helpdesk.

More information

• Student accounts
• ICT Support / Helpdesks

Because of their popularity, some bachelor’s programmes are oversubscribed. For these programmes, a limit has been set for the number of students that can be allocated a place. This is known as a 'numerus fixus'. This means that even if you are admitted to the programme, you are not guaranteed a place. You must also be allocated a place on the programme via a selection procedure.

• You can find an overview of all numerus fixus study programmes here. 

Take careful note of the application deadlines for numerus fixus programmes as these are generally earlier than those for other types of study programme. 

For further explanation see Admission requirements - Programmes with limited places.

More information

• Student Affairs Front Office

There can be a number of reasons why you haven’t yet received your LU card:

• You have not yet uploaded a passport photo through Account Self Service.
• The university does not have your correct address; check this in Studielink or at the Student Affairs Front Office. If your address is correct after all, go to one of the LU Card helpdesks to request a new card.
• You have previously had a LU Card. In that case you can only request a new one at an LU Card helpdesk.
• You are an exchange student. In that case you will receive an email telling you when you can pick up your LU Card from the Plexus Student Centre.

Note that if you upload a replacement passport photo, you will not automatically receive a new LU card. You must also cancel your old card and request a new one at a LU card helpdesk. This requires a fee. 

For further assistance, contact the Student Affairs Front Office. 

Are you a future bachelor’s student? Instead, see the FAQ for bachelor’s students who cannot submit their academic records in time.  

The standard deadline for receiving all the required documents for your visa/residence permit request is:

• 1 June: programmes starting in September
• 1 December: programmes starting in February 

Academic records expected later?  
Will the academic records requested in your admission statement (e.g. your final transcript or diploma) be issued after the standard deadline? Follow the instructions below:

If you need a visa AND residence permit:
1. Before the standard visa/residence permit deadline:

• Submit all your other visa/residence permit documents and pay the visa/residence fee.  
• In the uSis visa portal, also upload a personal statement explaining which academic records are late, why, and when you can provide them.

2. Before 6 July (September start)/ 6 December (February start):
Make sure Leiden University receives the following items sent directly by your institution – see permitted submission methods below:  

• A certified copy of your most recent transcript, and
• A statement confirming your predicted grades and expected graduation date (which must be before the start date of your studies).
  
  Permitted submission methods:
• By post to Leiden University Admissions Office postal address in a sealed institution envelope; or
• By email to masteradmission@sea.leidenuniv.nl. The email must:
  • be sent from an official email address that is currently in use by your institution;
  • be sent by a staff member who is authorised to issue academic records - their name and position must be clearly stated;
  • state your full name and uSis application number.
    Note: if we are not able to verify the authenticity of the email address or sender (via the institution website or direct contact), we cannot accept documents sent by email.
• Chinese academic records only: upload verification reports of your ‘transcript to date' and ‘student record report’ in Chinese and English in the uSis application portal under ‘other documents’.

3. We will request your visa/residence permit on the basis of the above-mentioned documents. However, we must also receive the requested final academic records before the start date of your studies, otherwise your visa/residence permit application will be cancelled - without refund of the fee.

If you need a residence permit only:

1. Before the standard visa/residence permit deadline: submit all your other visa/residence permit documents and pay the visa/residence fee.
2. By 1 August (September starts) or 15 January (February start): make sure Leiden University receives the missing academic records.
3. If your academic records will only be available after 1 August/15 January, send a mail to masteradmission@sea.leidenuniv.nl to request instructions. 

Take action in time!
We urgently request that you take the above-mentioned steps in time. If we do not receive the required documents and information on time, we will not be able to process your visa/residence permit request. This will result in you being unable to join your study programme. 

To request a LU-Card you must have a Dutch correspondence address and a ULCN account. You can request a LU card as follows:  

• Log into Account Services using your student account (ULCN).
• Go to 'My profile' and check that your Dutch correspondence address is (correctly) entered. If not, take the steps below:
  • Degree students: add or update your Dutch address in Studielink.
  • Exchange students: log into uSis, click on the ‘Contact details’ tile, then add or update your Dutch address.
  • Note that it will take a couple of days for your address update to be processed. Only go to the next step once your correct address is shown in Account Services. 
• Go to 'My profile' and upload a passport photo. Make sure your photo meets standard passport photo requirements. 
  
• Is this your first LU-Card? You will receive your LU-Card by post at your Dutch correspondence address within 5 to 10 days. 
• Already had a LU-Card connected to this ULCN account? After uploading your photo, you must also request a new card by sending an email to lu-card@leidenuniv.nl or visiting a LU-Card helpdesk. After doing so, you will receive your new LU-Card by post at your Dutch correspondence address within 5 to 10 days. 

Read more about requesting a LU-Card

Activate your LU-Card
Before using your LU-Card you first need to activate it using the ‘ReadID Ready’ app. Find out how to activate your LU-Card. 

Exception for HOVO students
HOVO students can request a LU-Card at the University Library. You will need to take along valid ID. 

More information

• Student Affairs Front Office
• LU card helpdesks

On your admission statement, you can find instructions on how to submit certified copies of your academic records. Are you unable to submit certified copies in the manner stated? Take a look at the alternative options below. 

If your diploma can be verified online but we have not offered you this option

• On the decision screen, upload a copy of your diploma AND a document explaining the online verification method.
  
• The Admissions Office will assess whether online verification is possible or if hardcopies are still required.

If your school/university cannot submit documents via the specified method

• Ask your school/university to send your academic records as pdf attachment by email to bacheloradmission@sea.leidenuniv.nl or masteradmission@sea.leidenuniv.nl.
  
• The email must be sent by an authorised staff member from an official university email address, clearly stating the name and position of the staff member.
  
• Upon receipt, the Admissions Office will decide if the documents meet the verification requirements or whether further items are required.

If you cannot request documents via your school/university
Are you unable to request documents via your school/university, for example because you graduated too long ago?

• Instead, have your documents legalised or affixed with an Apostille stamp in the country where the qualification was obtained. Consult this Dutch Government website for further information.
  
• The legalisation or Apostille stamp must be original – not a copy. We also cannot accept documents legalised by other authorities, such as notaries, translators or municipal offices.
  
• Send the original legalised/apostilled documents to the Admissions Office by post. See postal address.
  
• Also upload a copy of these items on the decision screen.

If you have a Dutch diploma but it is not in the DUO diploma register (Mijn Diploma’s)

• Ask your Dutch school/university to send certified copies bearing an official stamp and signature in a sealed institution envelope to the Admissions Office by post. See postal address.
  
• Also upload a copy of these items on the decision screen.