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Frequently asked questions

Frequently Asked Questions

When and how must I send certified copies of my academic records to the university?

When?
When you apply for admission to a degree programme using our online application system, you need only upload digital copies of your academic records. If you are admitted onto a study programme you will then receive an ‘Admission Statement’ by email. This statement will explain exactly which academic records (certified copies) must be sent to Leiden University’s Admissions Office by post and the deadlines for doing so.

How?
- If you have a non-Dutch diploma:
Copies must be certified as genuine (i.e. bearing an original stamp and signature) by the registrar of your institution or the head of your department. They must be sent in a sealed institution envelope to Leiden University’s Admissions Office, either by you or directly by the institution. If you cannot meet these requirements please instead submit officially legalised or apostilled documents - see the information on legalising documents via the link below. Photocopies of certified/legalised copies are not acceptable, nor are copies certified by local municipal authorities.

If you are asked to submit a diploma but it will not be issued in time, please instead submit a complete certified transcript accompanied by an original statement from your institution confirming that you have graduated.

If the original documents are not issued in English, French, German or Dutch they should be translated by a sworn translator (or the institution itself) and attached to the original documents.

- If you have a Dutch diploma:
Certified copies of Dutch academic records may be sent to the Admissions Office directly by the issuing institution or by the applicant him/herself.
 

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Does Leiden University have a welcome or pick-up service for international students?

On certain dates before each semester, Leiden University offers a warm welcome service for newly-arriving international students. If you arrive on one of these dates, you can sign up for the welcome service at Amsterdam Schiphol airport, Leiden train station or the Hague Hollandspoor train station. You can also visit an information lounge with any questions you might have about post-arrival practicalities. You are highly advised to plan your arrival for a date during the warm welcome service.
  • For further information, and the dates of the next warm welcome service, please visit the welcome service page
  • If you have any questions about the warm welcome service, please send a mail to:  arrival@leidenuniv.nl

How long does it take before a decision on my application is issued?

It generally takes about 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible to help speed up the processing time.

Once a decision on your application has been made you will receive a formal statement from the faculty by email.

 

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Where can I find vacancies for part-time jobs at the University?

Part-time jobs at the University are usually organised through Jobmotion, the internal temporary employment agency of Leiden University. You can apply for the student pool via the website.

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Can a parent or sponsor provide the ‘proof of financial means’ for my visa/residence permit?

We are only able to accept bank statements in your own name, not that of a sponsor or family member. A letter from a friend/family member promising funds is also not sufficient.
The only evidence of financial means we are able to accept are:
• A bank transfer of your living expenses to Leiden University
• A bank statement in your own name
• A scholarship letter clearly stating your name
 

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I am only missing one course to complete my Bachelor’s/Master’s programme. Can I do an additional resit in order to complete my degree programme this year?

Contact the study advisor of your study programme to find out whether this is possible. He or she can also help you further if you have to submit an official request to the Board of Examiners.

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Can I take my English proficiency test upon arrival in the Netherlands?

If you require a student visa/residence permit, no, you cannot. You are required to submit a sufficient English proficiency test result before the Admissions Office may apply for your student visa/residence permit.

If you do not require a student visa/residence permit you must submit your sufficient English test result before the start date of your study programme at the very latest.

Leiden University accepts 3 kinds of English proficiency tests. Please visit their websites for the nearest test centres and dates:
 

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When and how will I receive my student card and LU card?

As a student of Leiden University you will need two different types of card: a student card and a LU card.

Student card
Your student card is your proof of registration as a student of Leiden University (or proof of enrolment). You will receive it by post at your Dutch address once you have completed all student registration formalities and paid your tuition fees. You will receive a new student card each academic year that you are registered as a student.

LU-card
Your LU-card is your Leiden University ID card. It also serves as a print & copy card, library card and access pass. It remains valid for the duration of your studies and can be used as your alumni pass after graduation. You must request a LU card yourself. You will not receive it automatically. Your LU card will be sent to your Dutch address. If you do not (yet) have a Dutch address you can collect your LU card at the Student Affairs Front Office in Plexus Student Centre.

You can check whether the university has your correct postal address in Studielink or at the Student Affairs Front Office.
 

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How will I be notified about the decision on my application?

After Leiden University has received your complete application, it will be forwarded to the relevant faculty/department. Once the faculty/department has issued a decision, it will be indicated in the online application portal (uSis). You will receive an email notifying you once a decision has been made.
 

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How and when is accommodation allocated by the Housing Office?

The Housing Office will begin allocating accommodation once the housing deadline has passed. Accommodation is allocated on a ‘first come, first served basis’, according to the date on which your housing fee was received, and on the basis of certain immigration and study-related criteria.

We will do our best to meet your accommodation preferences, but unfortunately cannot offer any guarantees.
 

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