Frequently asked questions
As a result of the corona virus situation, the information in these FAQs may be incorrect or incomplete. Go to the corona FAQ for the latest information.
Frequently Asked Questions
I am not able to log in with my student account. What should I do?
There are several reasons why you may not be able to log in:
- You haven’t yet received a user name and/or password. Request an account.
- You have forgotten your user name and/or password. Request them again.
- Your account has not yet been activated. Activate your account.
- Your password has expired. Reset your password.
- Your ULCN account is no longer active. You can only access uSis and Brightspace using your ULCN account up to 60 days after your student registration has been cancelled.
If you know your user name and password, keep the following points in mind:
- You must log in with your user name, not your uMail address.
- Use lower case letters to enter your user name, not capital letters (e.g. s1234567).
- Make sure you haven’t accidentally put CAPS LOCK on.
If you still can’t log in, do the following:
- Change the language on the log-in page, from Dutch to English or vice versa, and try again.
- If you can log into one application but not another, the issue concerns the application and not your account. Contact the ISSC Helpdesk.
- If none of the above-mentioned tips work contact the ISSC helpdesk.
How do I request a Statement of registration (enrolment)?
- Log into uSis using your student number.
- Click on the 'Communication' tile.
- If you do not see the message you are looking for, click on the little x in top-right corner of your screen.
- Click on ‘Your registration is final’ to download your Statement of registration.
Can I take my English proficiency test upon arrival in the Netherlands?
If you require a student visa/residence permit, no, you cannot. You are required to submit a sufficient English proficiency test result before the Admissions Office may apply for your student visa/residence permit.
If you do not require a student visa/residence permit you must submit your sufficient English test result before the start date of your study programme at the very latest.
Leiden University accepts 3 kinds of English proficiency tests. Please visit their websites for the nearest test centres and dates:
Is there a template for my motivation letter?
No, there is no official template. Your motivation letter is a personal statement in which you explain why you wish to study at Leiden University and why you have chosen this particular study programme. It is an opportunity for you to convince the faculty of your qualities and goals. The letter should contain approximately 700-1500 words.
Note: if you are applying for a programme at Leiden University College (LUC) you should instead complete and submit an LUC motivation letter form.
I have created a new Studielink account, without DigiD, but am having log-in problems. What should I do?
No activation email received?
After creating your account, you will have to wait up to two hours to receive your activation mail. If you don’t receive it, try activating your account again.
Account activated but can’t log in?
Go to Studielink, select ‘log in without DigiD’ and click on ‘forgot your password’. Within two hours you will receive a mail with instruction on how to reset your password. Reset your password and try logging in again.
After logging in, website won't load?
Try the following suggestions:
- Log in from a desktop computer, rather than a mobile device, using Chrome or Firefox.
- If you manually adjusted the time and date setting on your device, try resetting them to automatic. Secure log-in sometimes does not work without automatic time and date settings.
Studielink only allows one account per student. If you have created a second account by mistake, your application will not reach us and you will not receive your Leiden University log in details (which all applicants should receive within 24 hours). You must therefore ask us to merge and reactive your account, by contacting the Student Affairs Front Office - see below.
Contact the Student Affairs Front Office
If you have tried the suggestions above and are still experiencing problems, contact the Student Affairs Front Office. If relevant, upload screenshots of any error messages you are receiving.
Which documents should be sent by post?
Documents only need to be sent by post if this is requested by the Admissions Office during the application process, or if this is stated in your admission statement.
The following documents may be requested by post:
- Certified copies of your diploma & transcripts;
- Results of the English proficiency test, to be sent by the test organisation;
- Signed recommendation letters on official letterhead paper.
I cannot find a suitable internship. What should I do?
I study at another institution in the Netherlands, but would like to follow some courses at Leiden University. Is this possible and how should I go about it?
If you are studying elsewhere, but want to follow one or more courses at Leiden University, you can submit a guest student registration form. Your own study advisor (from the institution where you are registered), and a lecturer/study advisor from the programme who’s course you want to follow, must also grant permission by completing a section on the guest student registration form. Your form must be accompanied by an original BBC (proof of tuition fee payment), which you can obtain from the Student Administration department of your own university.
You can find courses that are available as elective or contract education in the prospectus.
You can find a guest student registration form on our student (re)registration webpage.
Note: other procedures are in place for students of TU Delft and the Erasmus University Rotterdam who want to follow a Minor in Leiden. See our Minors web information.
Can I change the start date of my studies or defer my admission?
If you have applied but not yet been admitted
Yes, you can change your requested start date as follows:
- Cancel your application in Studielink
- Reapply for your preferred start date in Studielink.
- You will then be instructed to create and submit a new application in Leiden University’s online application portal (uSis).
If you wish to defer the start of your studies, you must submit a new application for your preferred start date. Be aware that admission requirements can change. If this occurs, you are unfortunately not guaranteed admission for your new start date. The re-application procedure is not the same as the initial application procedure. Please follow the instructions below:
- Log into uSis, download your admission decision and savev it on your computer,
- Cancel your current application for enrolment in Studielink.
- After the 1 October: Go to Studielink and apply for your new start date.
- Log into uSis and follow the steps required to submit a new application.
- When you get to the step ‘Admission’, click on Uploads > Other documents > Previous decision and upload your admission decision.
- Submit your application
- If you wish to change your choice of study programme or specialisation, you must submit a complete new application and pay the application fee again.
- If you have been admitted to an LLM Advanced Studies programme, you may only request re-admission once free of charge. If you re-apply a second or subsequent time, you must pay the application fee again and submit an updated CV and copies of any recently obtained diplomas.
How long does it take before a decision on my application is issued?
It generally takes about 4 to 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible.
Once a decision on your application has been made, you will receive a formal statement from the faculty by email.