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Frequently asked questions

Frequently Asked Questions

What costs do I have to pay, and when, if I request housing via the university?

To request accommodation via Leiden University Housing Office you are required to make the following payments:

  • Housing fee: to be paid before the housing application deadline.
  • Contract costs: to be paid after you accept your offer of accommodation - to cover the cost of setting up your contract.
  • Housing deposit: to be paid after you return your signed contract - refundable at the end of your stay (subject to certain conditions).
  • Monthly rent: please refer to our Accommodation page for rental rates.

Details of all charges, payment deadlines and refund conditions can be found on our Costs and payments webpage.
 

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How and when is accommodation allocated by the Housing Office?

The Housing Office will begin allocating accommodation once the housing deadline has passed. Accommodation is allocated on a ‘first come, first served basis’, according to the date on which your housing fee was received, and on the basis of certain immigration and study-related criteria.

We will do our best to meet your accommodation preferences, but unfortunately cannot offer any guarantees.
 

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How long does it take before a decision on my application is issued?

It generally takes about 6 weeks from the date on which you are informed that your application is complete until you receive a decision. If additional information is required during the application process it may take a little longer. Please make sure your application is complete and is submitted as early as possible to help speed up the processing time.

Once a decision on your application has been made you will receive a formal statement from the faculty by email.

 

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Can a parent or sponsor provide the ‘proof of financial means’ for my visa/residence permit?

We are only able to accept bank statements in your own name, not that of a sponsor or family member. A letter from a friend/family member promising funds is also not sufficient.
The only evidence of financial means we are able to accept are:
• A bank transfer of your living expenses to Leiden University
• A bank statement in your own name
• A scholarship letter clearly stating your name
 

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Will I be allocated housing via the university in Leiden or The Hague?

On your housing application form you can indicate whether you wish to be housed in Leiden or The Hague. We will do our best to offer you accommodation in your preferred city, but unfortunately cannot offer any guarantees. If there are insufficient rooms available in your chosen city, you may be offered a room elsewhere.

Accommodation is allocated on a ‘first come, first served basis’, according to the date on which your housing fee is received. Therefore the earlier you apply, the greater the chance you will be housed in your preferred location.

Please be assured that it takes only 15 minutes by train to commute between Leiden and The Hague. Therefore you will never be far away from your faculty.
 

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Are there internet facilities in housing arranged via the university?

All accommodation arranged via the university Housing Office has internet facilities. Internet is included in the rent. However, please be aware that not all accommodation has WIFI. You may therefore have to supply your own internet cable or router.

You can find full details of the internet facilities in your housing complex via the Accommodation webpage.
 

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Can I change or withdraw my housing request after I submit it?

  • If you notify the university Housing Office that you are withdrawing your request before the housing deadline, or before you have been offered accommodation, you can receive a refund of your housing fee. If you withdraw your request after these dates, the housing fee is non-refundable.
  • If you defer your studies, you can also request a deferral of your housing contract start date.
  • You can change your housing preferences, or submit a request for special facilities/adaptations, before the housing application deadline. After this date it will be very difficult to make changes.

In all the above-mentioned cases, always contact the Housing Office for assistance.
 

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How and when should I arrange my student housing?

We advise you to begin arranging housing as soon as you start your application to the university. There is limited availability of accommodation, both via the university and in the private sector.

The deadline for applying for accommodation via the university’s Housing Office is 1 June for programmes starting in September and 15 November for programmes starting in February. If you submit your housing application or fee after this date, we will unfortunately not be able to allocate you a room.

 

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When and how must I send certified copies of my academic records to the university?

When?
When you apply for admission to a degree programme using our online application system, you need only upload digital copies of your academic records. If you are admitted onto a study programme you will then receive an ‘Admission Statement’ by email. This statement will explain exactly which academic records (certified copies) must be sent to Leiden University’s Admissions Office by post and the deadlines for doing so.

How?
- If you have a non-Dutch diploma:
Copies must be certified as genuine (i.e. bearing an original stamp and signature) by the registrar of your institution or the head of your department. They must be sent in a sealed institution envelope to Leiden University’s Admissions Office, either by you or directly by the institution. If you cannot meet these requirements please instead submit officially legalised or apostilled documents - see the information on legalising documents via the link below. Photocopies of certified/legalised copies are not acceptable, nor are copies certified by local municipal authorities.

If you are asked to submit a diploma but it will not be issued in time, please instead submit a complete certified transcript accompanied by an original statement from your institution confirming that you have graduated.

If the original documents are not issued in English, French, German or Dutch they should be translated by a sworn translator (or the institution itself) and attached to the original documents.

- If you have a Dutch diploma:
Certified copies of Dutch academic records may be sent to the Admissions Office directly by the issuing institution or by the applicant him/herself.
 

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Does Leiden University offer a (partial) tuition fee waiver?

Leiden University offers several scholarships which includes (partial) tuition fee waivers, such as, for example, the LExS scholarship. 
 

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