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Frequently asked questions

Frequently Asked Questions

What costs do I have to pay, and when, if I request housing via the university?

To request accommodation via Leiden University Housing Office you are required to make the following payments:

  • Housing fee: to be paid before the housing application deadline.
  • Contract costs: to be paid after you accept your offer of accommodation - to cover the cost of setting up your contract.
  • Housing deposit: to be paid after you return your signed contract - refundable at the end of your stay (subject to certain conditions).
  • Monthly rent: please refer to our Accommodation page for rental rates.

Details of all charges, payment deadlines and refund conditions can be found on our Costs and payments webpage.
 

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How and when is accommodation allocated by the Housing Office?

The Housing Office will begin allocating accommodation once the housing deadline has passed. Accommodation is allocated on a ‘first come, first served basis’, according to the date on which your housing fee was received, and on the basis of certain immigration and study-related criteria.

We will do our best to meet your accommodation preferences, but unfortunately cannot offer any guarantees.
 

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How and when should I arrange my student housing?

We advise you to begin arranging housing as soon as you start your application to the university. There is limited availability of accommodation, both via the university and in the private sector.

The deadline for applying for accommodation via the university’s Housing Office is 1 June for programmes starting in September and 15 November for programmes starting in February. If you submit your housing application or fee after this date, we will unfortunately not be able to allocate you a room.

 

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What are the housing requirements for students who need a visa/residence permit?

If you require a visa and/or residence permit, it is essential that you arrange accommodation well in advance. The Dutch immigration department (IND) will check that you have registered at a Dutch address with your local town hall soon after arrival. If you have not done so, the IND will cancel your residence permit.

 

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Will I be allocated housing via the university in Leiden or The Hague?

On your housing application form you can indicate whether you wish to be housed in Leiden or The Hague. We will do our best to offer you accommodation in your preferred city, but unfortunately cannot offer any guarantees. If there are insufficient rooms available in your chosen city, you may be offered a room elsewhere.

Accommodation is allocated on a ‘first come, first served basis’, according to the date on which your housing fee is received. Therefore the earlier you apply, the greater the chance you will be housed in your preferred location.

Please be assured that it takes only 15 minutes by train to commute between Leiden and The Hague. Therefore you will never be far away from your faculty.
 

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When and how must I send certified copies of my academic records to the university?

When?
When you apply for admission to a degree programme using our online application system, you need only upload digital copies of your academic records. If you are admitted onto a study programme you will then receive an ‘Admission Statement’ by email. This statement will explain exactly which academic records (certified copies) must be sent to Leiden University’s Admissions Office by post and the deadlines for doing so.

How?
- If you have a non-Dutch diploma:
Copies must be certified as genuine (i.e. bearing an original stamp and signature) by the registrar of your institution or the head of your department. They must be sent in a sealed institution envelope to Leiden University’s Admissions Office, either by you or directly by the institution. If you cannot meet these requirements please instead submit officially legalised or apostilled documents - see the information on legalising documents via the link below. Photocopies of certified/legalised copies are not acceptable, nor are copies certified by local municipal authorities.

If you are asked to submit a diploma but it will not be issued in time, please instead submit a complete certified transcript accompanied by an original statement from your institution confirming that you have graduated.

If the original documents are not issued in English, French, German or Dutch they should be translated by a sworn translator (or the institution itself) and attached to the original documents.

- If you have a Dutch diploma:
Certified copies of Dutch academic records may be sent to the Admissions Office directly by the issuing institution or by the applicant him/herself.
 

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Does Leiden University offer a (partial) tuition fee waiver?

Leiden University offers several scholarships which includes (partial) tuition fee waivers, such as, for example, the LExS scholarship. 
 

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Can international students coming to Leiden University arrange their own accommodation?

Yes, you can arrange your own accommodation without the assistance of Leiden University Housing Office. However we advise you to start your search as early as possible. Leiden and The Hague are popular student cities, therefore affordable accommodation is in high demand and short supply. You can find a wealth of advice and tips on finding housing yourself on our website.

Be aware that if you require a visa and/or residence permit, it is essential that you arrange accommodation in advance. The immigration department will check that you have registered at a Dutch address with your local town hall soon after arrival and cancel your residence permit if you have not done so.
 

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Can a parent or sponsor provide the ‘proof of financial means’ for my visa/residence permit?

We are only able to accept bank statements in your own name, not that of a sponsor or family member. A letter from a friend/family member promising funds is also not sufficient.
The only evidence of financial means we are able to accept are:
• A bank transfer of your living expenses to Leiden University
• A bank statement in your own name
• A scholarship letter clearly stating your name
 

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I have paid my university housing fee. When and how will I receive confirmation of payment?

You will receive confirmation of payment by email. Please note that this may take up to three weeks at the busiest times of year. If you do not receive confirmation within three weeks, please contact the Housing Office.

If you pay the housing fee close to the housing application deadline, we advise you to send proof of fee payment to the Housing Office via their contact form, to ensure that you are included in the housing allocation process.
 

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