Erasmus+ for Training
For Leiden University staff members, who want to undertake training at a European partner university or another relevant organisation.
- One month before the start date of your Erasmus+ period
- Target group
- PhD, Staff
- Countries/ nationalities
- Your training can take place in any of the Erasmus+ programme countries, which include the EU member states, as well as Macedonia, Iceland, Liechtenstein, Norway and Turkey. Be aware that your Erasmus+ period cannot take place in your country of residence or the Netherlands.
- Scholarship type
- Staff training
- Archaeology, Humanities, Medicine/LUMC, Governance and Global Affairs, Law, Social and Behavioural Sciences, Science, Interfacultair Centrum voor Lerarenopleiding, Onderwijsontwikkeling en Nascholing (ICLON), African Studies Centre, International Institute for Asian Studies
Leiden University teaching and support staff, including PhD candidates with a Leiden University-funded position.
- You must be employed by Leiden University.
- Your training must have a minimum duration of two days and a maximum duration of sixty days, excluding travel.
- The receiving organisation must be a higher education institution with an Erasmus+ status, or a public/private organisation active in the labour market or in the fields of education, training or youth.
- The Erasmus+ training grant cannot be used to cover costs that are already financed by other European Union funds, for example through research and innovation grants.
- Your training can take the form of a (language) training course, job-shadowing, an observation period or a short course. Note that conferences and workshops are not eligible for Erasmus+ funding.
- You must complete an online participant report after your Erasmus+ period.
- You must submit all required documents on time both before, during and after your Erasmus+ period. Leiden University has the right to withhold, cancel or revoke (in whole or in part) the awarded grant, if you fail to do so.
Important note for 2018-2019
Due to the limited Erasmus+ budget for staff mobility, Leiden University will pay a grant for a maximum of 14 days, including travel. Erasmus+ grants will be awarded on a first-come, first-served basis. Priority will be given to staff members who have not yet received an Erasmus+ grant in the current Erasmus+ project cycle.
The Erasmus+ grant for training is composed of a daily allowance and a travel allowance. The grant is intended as a contribution towards additional expenses arising from the training, and is not meant to cover the total cost of your stay abroad.
The amount is based on the duration of the training and the country in which the receiving organisation is located. Erasmus+ countries are divided into three groups in terms of the amount of funds awarded:
Group 1: € 80 per day
Denmark, Ireland, Sweden and the United Kingdom
Group 2: € 70 per day
Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Finland, France, Greece, Hungary, Iceland, Italy, Liechtenstein, Luxembourg, Norway, Poland and Romania and Turkey
Group 3: € 60 per day
Germany, Latvia, Macedonia, Malta, Slovakia, Spain and Portugal
Group 4: € 50 per day
Croatia, Estonia, Lithuania and Slovenia
The amount of the travel allowance is based on the distance from Leiden University to the receiving organisation, according to the European Commission’s distance calculator. Travel allowance is only granted for distances greater than 10km.
0 - 9 km
|10 - 99 km||€ 20|
100 - 499 km
500 - 1,999 km
2.000 - 2,999 km
3.000 - 3,999 km
4.000 - 7,999 km
8,000 km or more
Payment of the grant
The grant will be paid to your faculty/institution/department after you have completed your Erasmus+ training and have submitted all the required documents on time.
- Fill out the Mobility Agreement for Training 2018-2019.
- Sign the Mobility Agreement and ask the relevant persons at both Leiden University and the receiving institution to do the same.
- Make a scanned copy of the Mobility Agreement (in one PDF file).
- Fill out the 2018-2019 online application form and attach the Mobility Agreement.
- First print the online application form, then submit it online.
- Sign the printed application form and ask the relevant budget holder at your faculty, institute or department to complete the last section (declaration budget holder).
- Send a scanned copy (in one PDF file) of the signed application form to firstname.lastname@example.org at least one month before the start of your Erasmus+ period.
- If you are awarded an Erasmus+ grant, you will receive a provisional decision letter and the grant agreement via email before the start of your Erasmus+ period. Read the grant agreement carefully and sign it.
- Return a scanned copy (in one PDF file) of the signed grant agreement to email@example.com at least two weeks before the start of your Erasmus+ period.
Important: Make sure to download the Erasmus+ checklist of all procedures to be taken care of before, during and after your stay abroad.
Additional financial support for staff with a disability and/or special needs
If you have a disability and/or special needs and you are eligible for an Erasmus+ staff mobility grant, Leiden University can apply for additional financial support from the Erasmus+ programme on your behalf.
Read more detailed information about the application procedure and eligibility requirements, and download a financial support agreement form for students and staff with disabilities.
Erasmus+ is the EU programme for education, training, sport and youth. It enables staff from higher education institutions, such as Leiden University, to follow training at partner universities and other relevant organisations in order to improve their skills and competencies and to support their professional development.
Disclaimer Leiden University
The Scholarships Team of Leiden University is responsible for the administration of the Erasmus+ programme for outgoing staff members. It is, however, at all times the responsibility of the staff member to ensure that all the required documents are complete, signed and submitted within the timelines given. If you do not submit the required documents on time, no claim can be made on the Erasmus+ grant.
Disclaimer European Commission
Erasmus+ for staff mobility is funded with support from the European Commission. This publication (webpage) reflects the views only of the author. The European Commission cannot be held responsible for any use which may be made of the information contained on this webpage.
- European Charter for Higher Education (ECHE)
Provides the general framework for the European cooperation activities, that a higher education institution (HEI) may carry out within the Erasmus+ programme.
- Leiden University's European Policy Statement
Sets out Leiden University's agenda on international mobility and collaboration and higher education modernisation.
- Annex 2. Erasmus+ Mobility Agreement for staff – training
Gives more detailed information about the training that you will follow.
- Annex 3. Erasmus+ General Conditions
Sets out the general conditions of the Erasmus+ grant agreement, with regard to liability, termination of the agreement and data protection.
- Annex 4. Certificate of Attendance
To be handed in after your training to confirm that you have attended it.
- Overview of Erasmus+ countries
- Checklist administrative procedure Erasmus+ grant for Training
A handy overview of what you need to do and when.