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Course and exam enrolment

Updated exam enrolment procedure

Due to recent changes to the enrolment procedure, you no longer need to take the extra step of confirming exam participation. Instead, you only need to enrol for your exams at least 10 days before the exam date. See further details below under 'Enrolment'.  

Compulsory for all components

You must enrol for all components of your study programme, such as lectures, seminars and exams. This applies to both compulsory elements and elective credits. If you are not enrolled, you may not participate. 

Exceptions

Are you an exchange student, are you following a pre-master programme, or are you following courses whilst being registered at another Dutch university? If so, different enrolment procedures apply. You will receive further information by email.

Plan and enrol via MyStudymap

You can enrol via MyStudymap. In this system you can also plan your enrolments in advance. This means you can plan everything in your own time, then submit all your course enrolments in one go at the start of the enrolment period. Please note: your enrolment plan is not an actual enrolment and does not guarantee you a place.

How does it work?

Read the explanation and FAQ about planning and enrolling in MyStudymap.

When?

Planning

Academic year 2023-2024
For which semester Who When
First semester Bachelor & master From 22 June 2023 at 13.00 hr
Second semester Bachelor & master From 15 November 2023 at 13.00 hr

Enrolment

Academic year 2023-2024
For which semester Who When
First semester Bachelor From 11 July 2023 at 13.00 hr
Master From 12 July 2023 at 13.00 hr
Second semester Bachelor From 12 December 2023 at 13.00 hr
Master From 13 December 2023 at 13.00 hr

Enrolment deadlines

Courses

You can find the enrolment deadlines for each course in the prospectus. For most courses, you can enrol till maximum 14 days before the course is due to start. 

Exams

You must enrol for your exams at least 10 days before the exam date. If you are not enrolled, you may not participate. So don’t forget! If you miss the exam enrolment deadline, contact your Education Administration Office to find out if late enrolment is possible.

Busy periods: ticket system

During busy periods, MyStudymap makes use of a ticket system to prevent the system becoming overloaded. This works as follows: 

  • When you access MyStudymap, you will be put on a waiting list. You can see your place on the waiting list and an estimate of how long you will have to wait. You can also set up an email alert to notify you when it's your turn. 
  • Once it's your turn, you will have ten minutes in which to log in. If you don't log in, you will be allocated a new place on the waiting list. 
  • Once you are logged in, you can go ahead with your planning and enrolment.

Status of your enrolments

On the status screen in MyStudymap you can see if your enrolment has been successful. If so, you will be given access to the course environment in Brightspace and the course will appear in your personal timetable in MyTimetable. Please note: it can become very busy at the start of the enrolment period so you may have to wait a couple of hours for your enrolment to be processed.

Questions

Planning and enrolling for courses and exams

Below you will find more information about enrolment for courses and examinations. 

  • In accordance with the prevailing registration protocol all regular Leiden University students are required to register for courses (lectures and seminars) and examinations they would like to take via MyStudymap in the student portal. Humanities students do not have to register for the Bachelor’s Thesis and Master's Thesis.
     
  • Full-time first-year Bachelor students are registered for first semester courses and examinations by their programme. For courses and examinations in the second semester, first-year students should register via MyStudymap themselves.
     
  • Students following courses as pre-master, exchange, contract or guest student (registered at another university in the Netherlands) cannot use MyStudymap. Click on the student group you belong to below for more information about how registering for courses and exams is organised.

On this page you can find FAQs and instructional videos on how to use the student portal, MyStudymap and the registration process.

Do you have a specific question about registration for a course? Please contact your Education Administration Office. For technical questions, please contact the IT helpdesk.

Please note: Did you not register in time? You can request a registration up to 5 days before the exam takes place via this form.

The enrolment protocol describes the conditions and deadlines relating to the process of enrolment for courses within Leiden University by bachelor's and master's students. The following deadlines are set for all courses of the Faculty of Humanities:

  • The registration period for a seminar and/or lecture starts from Tuesday 12 December 13:00 (BA)/Wednesday 13 December 13:00 (MA) and closes 14 calendar days before the start of the course.
  • The registration period for an examination starts from Tuesday 12 December 13:00 (BA)/Wednesday 13 December 13:00 (MA) and automatically closes 10 calendar days before the examination date.
  • The registration period for all resits opens 30 calendar days prior to the date of the resit and automatically closes 5 calendar days before the examination date.

From one month prior to the start of enrolment it is possible to plan your studies in MyStudymap (mid-June/mid-November). You will receive notifications about the start of the planning period via uMail and in MyStudymap. This applies to both bachelor and master students.

Before the registration period opens, you can plan your studies in MyStudymap. In MyStudymap, you can see your study programme(s) and the courses you still must take that are on offer. You can start planning these courses and examinations, so that you can register for all planned courses at the start of the enrolment period in one go.

Please note: your enrolment plan is not an actual enrolment and does not guarantee you a place. For more information on the difference between planning and registering, see this page

It is possible that some courses you would like to take are not displayed in your overview in MyStudymap. This may be the case, for example, if you do not study nominally and your study programme's curriculum has changed or for elective/minor courses and extra-curricular courses.

In this case, you have to add these courses to your planning yourself by selecting this course from MyStudymap in the Prospectus. Please consult this
explanation for the steps you have to take.

  • Most courses have a limited capacity and can fill up quickly. If a course has no more places available, you will be notified and should register for an alternative course or work group.

NB. If you register for an examination/writing assignment, but not for the corresponding course, you cannot participate in the course.

  • Pre-registration is used for a number of courses. These courses appear in MyStudymap with a notification that the study group is not available. In that case, you cannot register. You will be informed by your study programme if pre-registration is applicable.
  • Semester 1: You can register for lectures, seminars and examinations from 1 p.m. on 11 July for bachelor’s programmes and 1 p.m. on 12 July for master’s programmes.
  • Semester 2: You can register for lectures, seminars and examinations from 1 p.m. on 12 December for bachelor’s programmes and 1 p.m. on 13 December for master’s programmes.

From 12 December 13:00 (BA) and 13 December 13:00 (MA), it is possible to register for the planned activities in MyStudymap.
During busy periods, MyStudymap makes use of a ticket system to prevent the system becoming overloaded. For more information on the ticketing system, see under 'General' tab.

Registration for a course in MyStudymap also leads to access to the course module in Brightspace, Leiden University's digital learning environment.

The registration process for papers and written assignment as final assignment is the same as for examinations. 

Students following a pre-master's programme cannot register via MyStudymap. They must register for courses and examinations via uSis themselves. Course descriptions, including catalog numbers, can be found in the Prospectus.

For pre-master students, registration for courses and examinations for courses of semester 2 will open on the Thursday after the MA registration day. Further, the same deadlines apply as for regular students (see 'Deadline for registration for courses and examinations').

Do you have questions about registering for education and exams via uSis? Go to the FAQ about registration via MyStudymap and uSis.
Having problems logging in? Learn more about the ULCN student account.

Guest students (registered at another university in the Netherlands) taking (minor/elective) courses at Leiden University cannot register via MyStudymap. They must register themselves via uSis for courses and examinations. Course descriptions, including catalog numbers, can be found in the Prospectus.

For guest students, registration for courses and examinations for courses of semester 2 will open mid-December. Further, the same deadlines apply as for regular students (see 'Deadline for registration for courses and examinations').

Exchange students are registered in uSis for courses and examinations in both semester 1 and semester 2 by the Humanities International Office.

Students are not automatically registered for resits as not all students need to take a resit. Please indicate for which course you wish to take the resit and do not forget to mention your full name and student number, otherwise we will not be able to register you.

Contract students are registered in uSis for courses and examinations in both semester 1 and semester 2 by the Student Information Desk.

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