You're about to graduate. That means there’s a lot to be arranged. The university expects you to take certain steps, as does your faculty and/or institute. Your faculty has various regulations and procedures in place that you need to follow carefully when arranging your graduation.
Steps towards graduation
Graduation means there’s a lot to be arranged. Below you will find a general overview of the steps to be taken. Make sure to first read the information provided by your faculty and department, as regulations and procedures can vary.
- You receive the final grade needed to fulfil your examination requirements.
- You request graduation: look under the faculty/study programme tab to find out exactly what steps your programme requires you to take to arrange graduation. You may receive a message from uSis entitled ‘You can graduate’. This message will explain the options available if you wish to delay graduation.
- Your student registration will not automatically be cancelled when you graduate. You have to cancel your registration yourself via Studielink. However de-registration is not compulsory if you have a reason for not wishing to do so. Make sure to carefully read the information on de-registering or re-registering.
Requesting postponement of graduation
If you receive a message from uSis entitled ‘You can graduate’, but you don’t yet want to graduate because you are taking additional courses or an internship that you want to be mentioned on your final transcript, you can request postponement of graduation.
Conditions of postponement
The maximum duration of postponement you can request is until you have been registered on your study programme for the official programme duration plus one additional year. For Bachelor’s programmes this is 3+1 years, for most Master’s programmes this is 1+1 year. If you are more than a year behind in your studies your request will not be granted.
Official regulations on postponing graduation
The regulations and agreements concerning the postponement of graduation have been laid down by Leiden University Executive Board in the Leiden University Regulations on Postponing Graduation.
Requesting your graduation
You should request your final exam, using one of the relevant forms below:
You can do this using one of the following forms:
Request form graduation Bachelor
Request form graduation Master
Request form graduation Research Master
Provide the title of your thesis and internship correctly, as these data will be copied onto your diploma directly.
Graduation ceremony dates
The dates of the upcoming graduation ceremonies can be found on the Awarding of diploma page.
Dates and deadlines for the final exam
The dates and deadlines that are important for requesting your final exam in time, can be found in "dates and deadlines for the academic year 2017-2018".
Graduation ceremonies are organised twice a year. In the overview, this is stated as 'date of graduation'.
Please mind the following deadlines when requesting the final exam:
- Fall ceremony (September/October): request the exam before June 1st
- Spring ceremony (February/March): request the exam before November 15th
Handing in your thesis
In order to graduate you will need to print the thesis twice, and hand it in at the latest on December 15 or June 15 to the Administration Office (Van Steenis, room B0.06). Use two-sided printing for the hard copy.
Procedure for handing in the thesis:
- Hand in two hard copies of your thesis; one for your supervisor (first reader) and one for the Administration Office.
- Send your supervisor an e-mail with a pdf of the Turnitin originality report (enrol in the BlackBoard module BA or MA thesis Archaeology and follow the instructions).
- The Board of Examiners appoints a second reader.
- When your thesis has received a grade, you will be notifief by the Administration Office. You will also receive instructions on how to upload your thesis in the Thesis Repository. Once your thesis has been uploaded in the repository, and your thesis grade has been entered in uSis, you are ready to graduate.
The Thesis Repository is an online archive of all Leiden University theses. All students are asked to hand in a digital copy of their thesis for the repository. This concerns a digital copy (in PDF) of the final, graded version of the thesis.
Theses can be marked as open to the public, or remain under embargo in the repository. For open publication, both the supervisor and the student need to give their permission. Do not forget to fill out the permission form, scan it, and send it to firstname.lastname@example.org.
If only one of the parties chooses to publish the thesis under embargo, the thesis will always be placed under embargo.
Please note: the Thesis Repository only accepts one upload per student. Revised versions will not be accepted.
The thesis grade cannot be registered until the paper has been uploaded to the Thesis Repository, and the permission form has been submitted.
If you are graduation, you are not automatically de-registered from university. If you want to de-register, you need to submit a de-registration request via Studielink. Read more about the procedure.
Once you have completed all the steps above, it is time for the graduation ceremony!
For any questions about requesting your graduation, please contact the Archaeology Administration Office.