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Arranging graduation

You're about to graduate. That means there’s a lot to be arranged. The university expects you to take certain steps, as does your faculty and/or institute. Your faculty has various regulations and procedures in place that you need to follow carefully when arranging your graduation.

Steps towards graduation

Graduation means there’s a lot to be arranged. Below you will find a general overview of the steps to be taken. Make sure to first read the information provided by your faculty and department, as regulations and procedures can vary.

  1. You receive the final grade needed to fulfil your examination requirements.
  2. You request graduation: look under the faculty/study programme tab to find out exactly what steps your programme requires you to take to arrange graduation. You may receive a message from uSis entitled ‘You can graduate’. This message will explain the options available if you wish to delay graduation.
  3. Your student registration will not automatically be cancelled when you graduate. You have to take care of this yourself. However de-registration is not compulsory if you have a reason for not wishing to do so. Make sure to carefully read the information on de-registering or re-registering.

Requesting postponement of graduation

If you receive a message from uSis entitled ‘You can graduate’, but you don’t yet want to graduate because you are taking additional courses or an internship that you want to be mentioned on your final transcript, you can request postponement of graduation.

Conditions of postponement

The maximum duration of postponement you can request is until you have been registered on your study programme for the official programme duration plus one additional year. For Bachelor’s programmes this is 3+1 years, for most Master’s programmes this is 1+1 year. If you are more than a year behind in your studies your request will not be granted.

Official regulations on postponing graduation

The regulations and agreements concerning the postponement of graduation have been laid down by Leiden University Executive Board in the Leiden University Regulations on Postponing Graduation.

Graduation procedure Faculty of Archaeology

Graduation means you need to take care of quite a few formalities. Read here about the steps you need to take, where you can find the necessary information, plus tips on terminating your student registration.

Graduation protocol

  1. Let us know that you want to graduate by sending an e-mail to the Education Administration;
  2. Make sure that any missing results should be submitted to the Education Administration at least three weeks before graduation. Please consult your study advisor if you run into issues; 
  3. The Education Administration checks whether you have obtained all required results and EC's; 
  4. Hand in the final version of your thesis. Hand in 2 copies: 1 for your thesis supervisor and 1 for the Education Administration. Important: send an mail to your first reader and the Education Administration, including the pdf of the TurnitIn originality report (enrol in the Blackboard module BA or MA thesis Archaeology and follow the instructions). See for contact and deadline details the website on thesis writing.
    The Board of Examiners will appoint a 2nd reader.

You will be notified by the Administration office when the thesis has been graded, and will then receive further instructions on how to upload your thesis to the Leiden Repository before a specific date. After your thesis has been uploaded, your thesis grade will be entered in uSis, and you are ready to graduate.