Universiteit Leiden

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To arrange upon your return

Corona measures

If you are planning on studying abroad, the coronavirus situation can certainly be a cause for uncertainty. By following the advice and guidelines on the Health and Safety page, you can minimise any potential (financial) risks as much as possible. Still unsure whether it’s a good idea to study abroad at the moment? Read the university’s advice.

Also take a look at the study abroad and corona FAQs.

Report

Remember how curious you were about other students’ study-abroad stories when you were considering going on exchange? Now it’s your turn to help out. Your tips and experiences can be a great source of information to other students thinking of studying abroad at the same institution.

  • As soon as you get home, write a report about your stay, in English, using this template.  
  • Within one month of your return, upload your report in the study abroad portal in the ‘Upon return’ section. You will receive a reminder by email just before your return.
  • Be aware that failure to submit your study abroad report on time can have consequences for your scholarship entitlement, if applicable. 

Transcript and credits

Before departure, did you get approval for the credits you earn abroad to be counted towards your studies in Leiden (see ‘to arrange before departure’)? If so, you need to have your credits recognised upon your return as follows:

  • Upload your transcript from your host university in the study abroad portal, in the ‘Upon return’ section. You will receive a reminder by email just before your return. If your host will instead send your transcript directly to Leiden University, we will upload it for you and let you know.

  • Check whether any additional actions are required at your faculty by looking on your study programme/faculty tab or contacting your International Exchange Coordinator.

Be aware that it can take several weeks for your host university to send your transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know.

You can check that your credits have been recognised by looking in uSis or contacting your education administration office.

Help other students on their way

With your study abroad experience, you can help other students on their way to their own international adventure:

  • Pre-departure event (university-wide exchange)
    Meet students who are going to study at your host university and share your experiences with them. The pre-departure event takes place in April.
  • Study Abroad Festival
    Share your experiences with students who are thinking of studying abroad. The Study Abroad Festival takes place in October.  
  • Study Abroad photo and film contest
    Capture your study abroad adventure on film and win prizes.

If you have been away on exchange, you will receive an invitation to take part in all these events.

International Student Network

Would you like to be part of the international student community upon your return? If so, join the  International Student Network Leiden. It’s a great way to meet students from all over the world, share experiences and keep that international feeling!

Make sure to look on your faculty or programme tab!

If your faculty or programme has additional steps that you need to take upon your return, these will be explained under your faculty or programme tab.

Photo: Fabianne Nagtegaal

University-wide information

Please note that all information displayed on the University (General) tab is also relevant for Humanities students.

Report

Remember how curious you were about other students’ study-abroad stories when you were considering going on exchange? Now it’s your turn to help out. Your tips and experiences can be a great source of information to your fellow students who are thinking of studying abroad at the same institution.

  • As soon as you get home, write a report about your stay, in English, using this template.
  • Within one month of your return, upload your report in the study abroad portal in the ‘Upon return’ section. You will receive a reminder by email just before your return.
  • Be aware that failure to submit your study abroad report on time can have consequences for your scholarship entitlement, if applicable. 

Failed courses

Students who fail a course at the host university will generally be unable to take measures with the host university to repeat an exam or an assignment for a passing mark. Students should be aware that a failed course will mean they may need to take an additional course or courses once back at Leiden University in order to meet graduation requirements, depending on their situation and the number of credits needed.

Have your credits recognised

Before departure, did you get approval for the credits you earn abroad to be counted towards your Leiden University studies? If so, you must now take the following steps to have your credits recognised:

Upload your transcript from your host university in the study abroad portal, in the ‘Upon return’ section as soon as you receive it. You will receive a reminder by email just before your return. If your host will instead send your transcript directly to Leiden University, we will upload it for you and let you know.

Be aware that it can take several weeks for your host university to send your transcript. However, if you have not received it within 12 weeks of the end of your studies abroad, let your international exchange coordinator know.

Failed courses

Students who fail a course at the host university will generally be unable to take measures with the host university to repeat an exam or an assignment for a passing mark. Students should be aware that a failed course will mean they may need to take an additional course or courses once back at Leiden University in order to meet graduation requirements, depending on their situation and the number of credits needed.

Grade transfer

Leiden will transfer those credits that have been successfully obtained at the host university to your programme here. A number of resources and sources of expertise are employed to assist with determining Leiden equivalents to foreign grades. Grades are not transferred on a pass/fail basis. Students will receive a Leiden University grade equivalent to their grades at the host university.

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